Administrative Specialist I

NC State Highway Patrol; Newton (NC); Vor Ort; USD 39.000 - 61.000; Vollzeit

Zusammenfassung

NC State Highway Patrol is seeking an Administrative Specialist I to support the First Sergeant and district staff in Troop F, District 11. You will handle routine administrative tasks, coordinate communications, and maintain filing systems in a structured government office.

The role requires a high school diploma or GED with two years of related experience, and proficiency in Word, Excel, and Outlook. Monday–Friday, on-site in Newton, NC with standard hours.

Qualifikationen

• High school diploma or GED and two years of related administrative experience.
• Proficiency in MS Word, Excel and Outlook for creating and managing documents.

Aufgaben

• Manages inventory of supplies and office equipment.
• Handles email and document distribution using MS Word, Excel and Outlook.
• Monitors policy and procedure changes and shares updates with team.
• Provides advisory and clerical support for Sergeants.
• Maintains filing and correspondence per district guidelines.
• Prioritizes tasks to ensure timely, accurate completion.

Ausbildung

High school diploma or GED

Two years of related administrative experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Jobbeschreibung

Agency

NC State Highway Patrol

Job Classification

Title: Administrative Specialist I (S)

Position Number: 60030997

Grade: NC08

About Us

The North Carolina State Highway Patrol's primary mission is to reduce collisions and make the highways of North Carolina as safe as possible. The NCSHP has more than 1,600 troopers who cover nearly 80,000 miles of North Carolina roadways, more than any other state except Texas. In addition to enforcing the state's traffic laws, state troopers also guide traffic during hurricane evacuations, re-route traffic around hazardous chemical spills, and they stand ready should any act of terrorism occur. State Troopers are committed to protecting North Carolina's motoring public.

Description of Work

Are you looking for an administrative role performing meaningful work in a government agency? The NC State Highway Patrol is seeking an Administrative Specialist to join our team. The Administrative Specialist will provide support to the First Sergeant and other district staff in the overall operation of Troop F, District 11.

Key Responsibilities

• Manages inventory of supplies (uniform and administrative items) as well as office equipment.
• Manages email correspondence utilizing Microsoft Word, Excel and Outlook by responding and forwarding key subject matter to groups and individuals.
• Diligently monitors policy and procedure changes and distributes same to members.
• Provides advisory and clerical support for Sergeants.
• Reinforces agency mission by encouraging attitudes and conditions that promote an improved work environment.
• Attends training and in-service schools as required.
• Accesses the Administrative Office of the Court computer system to review uniform citation status.
• Serves on teams and boards at the pleasure of the Troop Commander and/or Senior Patrol Management.
• Independently prioritizes key responsibilities to ensure assigned tasks are completed accurately and timely.
• Maintain files and Patrol correspondence through the established District Filing Guide system.

Reports/Scheduling

• Gathers data and compiles same in report/spreadsheet format.
• Enters traffic enforcement data into computer database.
• Aids in the interpretation and completion of forms and reports.
• Records and maintains timekeeping balances, i.e., shift premium compensation, sick and vacation leave balances.
• Tracks due dates of reports and expiration of equipment for the District.

Customer Service/Public Contact

• Position interacts with the following: Administrative Office of the Courts personnel to assist with court dates for uniform members and updating citation information.
• Department of Transportation personnel for roadway conditions, weather conditions, traffic control situations, traffic signage/lights and planning for special events.
• Division of Motor Vehicles for driver’s license, registration and insurance information.
• Public officials for the purposes of legislative action matters; coordination of special law enforcement events.

Recruitment Range

$39,244-$61,320

Position/Physical Requirements

Typical work schedule: Monday-Friday; 8:00AM-5:00PM

Background & Screening

Qualified recommended applicant(s) must undergo and successfully pass: Criminal Background Investigation, Drug Screening Test.

Location

The position is located at 1033 Smyre Farm Road Newton, NC 28658.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma AND two years of related administrative experience; or equivalent combination of education and experience.

See the Education and Experience Equivalency Guide for details.

Supplemental and Contact Information

The NC State Highway Patrol (NCSHP) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

Contact: North Carolina State Highway Patrol 512 North Salisbury Street Raleigh, NC 27610 Email: [e-mail]

Mission and Values

The Mission of the North Carolina State Highway Patrol is to protect our State with integrity, loyalty, and professionalism.

The North Carolina State Highway Patrol will excel as a national leader in public service through innovative law enforcement, strategic preparedness, and community engagement.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace.

NCSHP supports pay equity for women, establishes paid parental leave for birth, adoption, and foster care, and implements fair chance policies.

Join a team that welcomes, values, respects and supports all members of our work community.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.