Administrative Specialist 4 (Civil)

New-Jersey-Courts; New Jersey; Hybrid; USD 82,000 - 128,000; Full time

Job summary

The New Jersey Judiciary is seeking a highly motivated Administrative Specialist 4 (Court Settler) to conduct settlement conferences across civil dockets in the Middlesex Vicinage. You will manage case issues, facilitate communications among parties, and help bring cases to resolution while supporting judges and staff.

The role requires a bachelor’s degree with several years in case management or dispute resolution, ability to work in a hybrid setup with some remote days, and strong analytical

Qualifications

• Graduation from an accredited college or university with a bachelor's degree and four years of experience in professional case management and/or dispute resolution.
• Substitution: additional paraprofessional and/or professional experience may substitute for education; 1 year equals 30 semester hours.
• A master’s degree may substitute for one year of experience.
• A law degree may substitute for two years of experience; degrees outside the U.S. must be evaluated.
• Residency rules apply and background checks are required.
• Authorization to work in the US is not restricted to US citizens.
• New Jersey residency rules apply within one year of hire.

Responsibilities

• Prepare for and convene settlement conferences and report results to the Court.
• Facilitate communication between counsel and parties to identify issues and move toward resolution.
• Demonstrate persuasive communication, listening, negotiation, and critical thinking about litigation processes.
• Review, interpret, and analyze materials; develop administrative policies to ensure efficient CDR operations.
• Support Judges' chambers and court staff with case management, identify issues, draft orders, and review pleadings for conformity.
• Analyze backlog and provide recommendations to management; lead staff and explain judiciary policies to the public.
• Other related duties as assigned; maintain regular on-site presence is essential.

Education

Bachelor's degree

Master's degree substitution

Law degree substitution

Foreign degree evaluation note

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:

The salary range for this position is $81,866.60 to $127,586.80 for Schedule A, and $81,866.60to $121,207.46 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Middlesex Vicinage is seeking a highly motivated, dependable, professional individual to assist the Civil Division with its Complementary Dispute Resolution Programs (CDR) as an Administrative Specialist 4 (AS4) - Court Settler. Under the general direction of the Court Executive 2b (Civil Division Manager) or Court Executive 1b (Assistant Civil Division Manager), the AS4 will conduct settlement conferences for cases in all civil dockets - Civil Part (L docket), General Equity (C docket), Foreclosure (F docket), Probate, and Special Civil Part (DC, LT, and SC dockets).

REMOTE WORK:

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• The AS4 will prepare for and convene settlement conferences and report results to the Court.
• During settlement conferences, the AS4 will facilitate communication and the exchange of information between counsel and parties to identify case issues and problems in an attempt to bring the matter to resolution without the necessity of trial or to assist with the preparation of the case for trial.
• To be effective, the AS4 must demonstrate excellent persuasive communication, listening, and negotiating skills, as well as excellent creative thinking skills and an understanding of the litigation process.
• The successful candidate will review, interpret, and analyze written materials, as well as develop administrative control systems and policies or procedures to ensure efficient operations relative to the CDR programs.
• Additional responsibilities include supporting Judges' chambers and court staff with case management functions, such as, but not limited to identifying potential issues, drafting orders, reviewing pleadings for conformity, and report analysis.
• The AS4 will analyze backlog and clearance statistics, identify opportunities for improvement, and make recommendations to management.
• Acting in a lead capacity, the AS4 will provide guidance and feedback to staff, analyze cases in accordance with applicable laws and professional standards, and explain judiciary policies and procedures to members of the public.
• Other related duties may be assigned as needed.
• Regular and predictable physical presence at the worksite is an essential function of this position.

QUALIFICATIONS:

• Graduation from an accredited college or university with a bachelor's degree and four years of experience in professional case management and/or dispute resolution.
• Substitution:Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
• A master’s degree from an accredited college or university may be substituted for one year of experience.
• A law degree from an approved American Bar Association law school may be substituted for two years of experience.
• Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.
• Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)
• Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
• Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
• Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
• Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

Equal Opportunity Statement

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice

NeoGovapplicant supportat 1-877-204-4442 (toll free call) Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)