Administrative Specialist 3

Georgetown University; Washington (District of Columbia); Hybrid; USD 29,000 - 49,000; Full time

Benefits offered by this job

Hybrid work mode

Job summary

Georgetown University seeks an experienced administrative assistant to support the Cancer Prevention and Control program in the Department of Oncology. This role handles grant/manuscript prep, scheduling, travel, purchasing, and office management for CPC faculty at 2115 Wisconsin Avenue and on-campus CPC faculty, including T32 postdoctoral support.

Responsibilities span coordinating meetings, handling mail and visitors, maintaining supplies, and acting as a primary contact for postdocs.

Qualifications

• Experience providing administrative support in a professional setting.
• Proven ability to manage multiple tasks with attention to detail and deadlines.
• Excellent verbal and written communication and interpersonal skills.

Responsibilities

• Assist CPC faculty with grant and manuscript preparation.
• Schedule meetings, prepare correspondence, and compile reports.
• Arrange faculty travel and process travel authorizations/expenses in GMS.

Skills

MS Office

Google Docs

Strong communication

Education

High School Diploma

College degree

Tools

EndNote

Zotero

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.RequirementsJob OverviewProvides administrative assistance to the Cancer Prevention and Control program in the Department of Oncology. This position supports Cancer Prevention and Control faculty located at 2115 Wisconsin Avenue and in on campus CPC faculty. This position also serves as the primary administrative support for the CPC T32 postdoctoral training program.The position includes the following roles: assisting faculty with grant and manuscript preparation using citation management software, scheduling meetings, preparing correspondence and compiling reports, arranging for faculty and visitor travel, filing travel authorizations and expenses in GMS, managing faculty spend authorizations, maintaining office supplies and equipment, creating purchase orders for faculty research supplies, assisting with other purchasing and contracting (e.g., honoraria processing), managing advertising for T32 program, scheduling postdoc interviews, attending weekly T32 leadership meetings, onboarding new postdocs, serving as primary administrative contact for postdoctoral trainees.Additional duties include, but are not limited to:Answering and general inquiry phone callsScheduling meetings and appointmentsOrdering and taking stock of office suppliesBeing a point of contact for a range of staff and external stakeholdersProcessing and directing mail and incoming packages or deliveriesGreeting and directing visitors and new staffResearching and booking travel arrangements for staff membersWork InteractionsThis position reports directly to the AD for Population Science, the CPC Program Leaders, and the T32 Leaders. The position is designed to support the day-to-day administrative needs of CPC faculty members and their staffs. This position is required to work cooperatively with the full CPC administrative team to support the mission of the Population Science research group at LCCC.Requirements and QualificationsHigh School Diploma and 5 or more years of relevant experience, or a college degree and two or more years of relevant work experiencEExperience with MS Office and Google Docs, experience using bibliographic software (e.g., EndNote, Zotero)Experience using Workday/GMS or similar financial management software is also preferredExcellent oral and written communication and inter-personal skills and the ability to work independently and in an organized fashionWork Mode DesignationThis position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.NOTE: To comply with state laws in all jurisdictions where Georgetown is an employer, all fully remote (telework) positions must have a salary range included in the job posting. Georgetown University will use the position’s compensation grade minimum to the grade’s hiring maximum as the posted range on the position. If you are submitting a request to create/recruit for a position and you would like to include a different hiring range for the job posting, please include the desired range in the proposed compensation field in your HR eRequest submission. The Department of Human Resources will review the request and approve if compliant with the university’s policies and statutory requirements.Managers for Hybrid and On-Campus positions may also submit requests to post a salary range following the parameters listed above, but posting this information is not required.Pay Range:The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:$21.16 - $35.29Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.Current Georgetown Employees:If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.Submission Guidelines:Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.Need Assistance:If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at [phone] or [e-mail] some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.EEO Statement:GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.Benefits:Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.