Administrative Specialist 2 (Pendleton)

State of Oregon; Kentucky; On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

Work/life balance

11 paid holidays a year

Flexible work schedules

Great benefits package

Job summary

Oregon Department of Forestry (ODF) is seeking an Administrative Specialist 2 to provide administrative support for the Northeast Oregon (NEO) District. You will handle payroll, billing, and invoicing while coordinating with staff to meet divisional objectives and comply with laws and agency policies.

The role may involve serving as finance section chief for local fires, auditing costs, and ensuring accurate payments.

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An equivalent combination of education and experience.

Responsibilities

• Performing payroll, fiscal and fire billing and invoicing tasks.
• Requires the ability to closely coordinate with other staff to provide guidance and support needed to meet their responsibility to respective departmental objectives, agency missions, and legal mandates.
• Must be able to implement Federal, State, Department, and District policies, laws and procedures by interpreting and applying the information to various, and at times complex daily working situations.
• This position may serve as the finance section chief on local/other NEO fires - responsible for technical and administrative functions required to establish, monitor, and prepare payment of fire suppression costs – this includes auditing Unit, District, EFC, and FEMA fire suppression costs.

Skills

Customer service

Attention to detail

Integrity and accountability

Critical thinking

Prioritization

Organization

Adaptability

Education

Associate degree in general office occupations

Equivalent combination of education and experience

Job description

Agency:

Forestry Department

Position Title:

Administrative Specialist 2 (Pendleton)

Position Type:

Employee

Salary:

$4,312 - $5,988

Job Description

Our Mission

To protect and promote resilient forests that benefit all Oregonians.

The Benefits of Joining Our Team

Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here. You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here.

What we are looking for

ODF is looking for an Administrative Specialist 2 to provide administrative support for Northeast Oregon (NEO) District in department programs. These goals and associated duties include:

• Performing, payroll, fiscal and fire billing and invoicing tasks.
• Requires the ability to closely coordinate with other staff to provide guidance and support needed to meet their responsibility to respective departmental objectives, agency missions, and legal mandates.
• Must be able to implement Federal, State, Department, and District policies, laws and procedures by interpreting and applying the information to various, and at times complex daily working situations.
• This position may serve as the finance section chief on local/other NEO fires - responsible for technical and administrative functions required to establish, monitor, and prepare payment of fire suppression costs – this includes auditing Unit, District, EFC, and FEMA fire suppression costs.

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

An equivalent combination of education and experience.

Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver’s license, a record checkwill be conducted on the top candidate to ensure a valid license and acceptable driving record.

Desired Skills

If you have these skills and attributes, let us know in your application materials! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, and education to help us decide who will move forward for an interview. Please be specific.

• Strong customer service mindset, consistently treating agency staff, firefighters, and vendors with respect while staying patient and supportive under pressure.
• Exceptional attention to detail, with the ability to spot discrepancies and prevent costly administrative or financial errors.
• Integrity and accountability, including honest handling of public funds, prompt correction of mistakes, and strict confidentiality with personnel information.
• Critical thinking skills, including analyzing documents rather than simply processing them and recognizing inconsistencies across payroll, invoices, agreements, and fire-related records.
• Ability to prioritize effectively during rapidly shifting workloads, especially during fire season, while staying organized despite frequent interruptions.
• Strong organizational skills are necessary to maintain accurate, accessible records, track deadlines, and preserve documentation needed for audits.
• Adaptability and clear communication are key, as the work can be unpredictable and requires learning new systems quickly while communicating professionally with coworkers, leadership, incident personnel, and vendors.

Salary Determination

Per the Pay Equity Law passed in 2017, a pay equity analysis for starting salary will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the submitted materials and the time of application. No other documents will be accepted after submission of application. Please include any relevant information and materials if you wish to be compensated accordingly.

Additional Details

• This recruitment may be used to fill future vacancies. This position is represented by the Service Employees International Union (SEIU).
• If you have questions about this position, please contact Hiring Manager: Kay Rinker, [e-mail].
• The Oregon Department of Forestry does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODF will use E-Verify to confirm that you are authorized to work in the United States.
• Veterans - Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources.
• If you have questions about the job announcement, or need an alternate format to apply, please contact [e-mail].

ODF is an Equal Employment Opportunity and Affimative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.