Administrative Specialist 1/Trainee 1/2 - NY HELPS

New York State Insurance Fund (NYSIF)

City of White Plains (NY)

On-site

USD 57,764 - 89,138

Full time

14 days+

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Benefits offered by this job

Competitive Compensation

Plentiful Vacation

Medical, Vision, and Dental Benefits

Retirement Options

Possibility of Telecommuting

Job summary

A state insurance fund seeks an Administrative Specialist in White Plains, NY. The role involves onboarding new employees, managing interviews, and assisting with operational tasks. Candidates should have significant experience in budget management or human resources, or relevant degrees that substitute for experience. This full-time position offers competitive pay and a supportive work environment with opportunities for telecommuting and growth.

Qualifications

Reachable for appointment on current Civil Service eligible list.
Experience in budget, human resources, business services.
Degree may substitute for years of experience.

Responsibilities

Assist with onboarding new hires.
Schedule interviews for managers.
Oversee security staff management and training.

Skills

Budget management

Human resources

Customer service

Education

Associate degree

Bachelor's degree

Master's degree

Job description

Administrative Specialist 1/Trainee 1/2 - NY HELPS

New York State Insurance Fund (NYSIF).

Base Pay Range

$57,764.00/yr - $89,138.00/yr

Responsibilities

Assist with onboarding new hires.
Work with NYSIF managers to set up day one orientations.
Work with Property Services on badging, processing new hire paperwork, completing I-9 verifications and assisting with periodic audits.
Schedule interviews for on-site managers as needed.
Attend local career fairs.
Assist with resume screening.
Other occupational duties as assigned.
Manage, train, and assist security staff as well as manage biannual fire drills.
Participate in the annual workplace violence and building safety program including report to employees.
Assisting fellow property services team members on day-to-day operations and employee requests.
Oversee day porter services, and Landlord provided services.
Manage/Oversee both small and large capital projects.
Assist in record keeping and timely reports.

Minimum Qualifications for Administrative Specialist 1

Reachable for appointment to journey level on current Civil Service eligible list used for filling this title; OR
One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law. Titles eligible for transfer include but are not limited to: Contract Management Specialist 1, Human Resources Specialist 1, Senior Administrative Analyst, Policyholder Services Representative 1, Claims Services Representative 1; OR
Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Minimum Qualifications for Administrative Specialist Trainee 1

Reachable for appointment to Trainee 1 level on current Civil Service eligible list used for filling this title; OR
One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law. Titles eligible for transfer include but are not limited to: Administrative Assistant 1, Office Assistant 3, Program Aide, Claims Services Representative Trainee 1; OR
Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Please be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications.

Additional Comments

Please note, the salary range shown includes location and/or geographic pay.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Fringe Benefits

Competitive Compensation.
Future Career Growth Potential.
Open and Supportive Team-Based Environment.
Plentiful Vacation, Personal, and Sick Leave Accruals.
Paid State and Federal Holidays.
Full Medical, Vision, and Dental.
Retirement Options.
Public Student Loan Forgiveness (PSLF).
Possibility of Telecommuting, Flextime, and Alternative Work Schedules.

NY HELPS Program

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non‑competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NYSIF Commitment To Diversity, Equity, And Inclusion

The New York State Insurance Fund (NYSIF) prioritizes and champions diversity, equity, and inclusion (DEI) throughout our agency. NYSIF provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category under federal, state, and local law. We believe that embracing our differences brings richness, new ideas and experiences to NYSIF, which energizes a creative and innovative work environment. We strive to foster a workplace where diverse individuals are able to participate fully in the decision‑making process and have ample opportunity for advancement. We are committed to investing the necessary resources and attention to improving the engagement, retention, and promotion of the extraordinary talent we have.

Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. NYSIF is proud to utilize best practices to recruit, hire, retain, and promote career advancement of individuals with disabilities. This includes special focus on current and prospective employees with the most significant disabilities, such as the use of supported employment, individual placement with support services, customized employment, the civil service sections 55/b and 55/c programs, internships, and job shadowing. If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF’s Reasonable Accommodations mailbox at ra@nysif.com.

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