Administrative Specialist

Graham Packaging Company; West Jordan (UT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K plan

Wellness program

Paid time off

Job summary

Graham Packaging Company in West Jordan, UT is hiring an Administrative Specialist to handle a broad range of administrative and cost tasks within a manufacturing plant. The role requires a professional appearance, strong organizational skills, and the ability to juggle multiple responsibilities in a fast-paced environment.

The ideal candidate has a high school diploma and 2–5 years of administrative experience, with proficiency in Excel, SAP, Arriba, and strong communication abilities.

Qualifications

• High school diploma or equivalent required.
• 2–5 years of administration experience, preferably in manufacturing.
• Regular, predictable attendance is essential.
• Excellent verbal and written communication skills.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and complete assignments.
• Collaborates well with others and contributes to team goals.

Responsibilities

• Follow established policies, procedures and recognized practices daily.
• Update labor cost performance data daily and support payroll processes.
• Review production reports and sign off to Regional that posting is correct.
• Use Excel and SAP to gather information for labor and variable spending.
• Post Goods and Services receipts into SAP.
• Weekly: review GR and IR, and clear non-reconciling items; complete weekly payroll package.
• Weekly: count raw, WIP and FG inventory; post SAP adjustments.
• Weekly: create Purchase Requisitions in SAP Arriba and maintain orders.
• Weekly: update units forecast, flash for month, and update Sharepoint with Plant Manager.
• Monthly: close plant financials and explain variances; identify CAPEX spending.
• Assist Plant Manager with VIP visits and team engagement.
• Payroll processing and time & attendance tracking; HR backup.Travel up to 25% may be required.

Skills

Attendance

10-key

Verbal communication

Written communication

Work under pressure

Independent worker

Collaboration

Education

High School Diploma or equivalent

Tools

SAP

Excel

Word

PowerPoint

Arriba

Job description

Company Statement

Graham Packaging is a people, planet and values-based company and a leader in sustainable packaging manufacturing. From the kitchen to the laundry room, Graham Packaging is part of your everyday life. For employees at Graham, our Blue Culture is part of their everyday lives, too. In other words, Blue is how we do things here. At Graham, we are united by a clear vision. We know our part and help those around us know theirs, encouraging one another to continuously improve. We create a safe, challenging environment to innovate by supporting creative ideas and new ways of thinking. We take the initiative to cultivate our individual growth and help others do the same, while keeping ourselves and one another accountable. And we actively promote cooperation, collaboration, integrity and respect across regions and teams to foster an engaged, diverse and connected workforce. We value our employees, and a Blue Culture allows for the most rewarding employee experience as part of the Graham family. Blue is how we feel about what we do—together—to create a better tomorrow. Working at Graham means you lead constructively with clear goals, use diverse thinking to drive excellence, accountability, innovation, as well as demonstrating collaboration, embracing learning, and taking action for continuous improvement and growth.

Overview

Graham Packaging Company is hiring an Administrative Specialist based in West Jordan, UT. The Administrative Specialist will be responsible for a variety of administrative and Plant cost tasks. This position is the representative of first impressions for the organization and a professional appearance and demeanor are critical.

This job requires “wearing many hats”, and the individual will need to think with agility and focus while organizing how to successfully respond to scheduled and unscheduled tasks. We seek someone that wants to grow with us and into a career!

The Admin will support visitor events; use SAP programs to understand Cost trends; utilize Excel, Word, and Powerpoint to run required Headcount reports, financial analysis and basic EBITDA forecasts; maintain and organize plant files for Cost and HR administration; and be a key liaison between all department leaders and the Plant Manager.

We are hiring for on-site, 5-day Monday to Friday position located in a manufacturing plant. Although the Admin will have an office, the individual should be comfortable working in proximity to sustained, loud production machines. Along with a passion for learning and natural curiosity about technology, equipment, and engineering located in the Plant, a very cool leadership team and crew will create an outstanding, vibrant and engaging work environment.

The primary duties of an Administrative Specialist include:

• Daily: Follow established policies, procedures and recognized practices.
• Daily: Update notably Labor Cost performance, for Win / Loss condition at Tier II.
• Daily: Review production report and sign off to Regional that production is posted correctly.
• Daily, use Excel and SAP programs to gather information for key labor and variable spending.
• Daily: Post Goods and Services receipts into SAP
• Weekly: Review of GR and IR reports, and corrective work to clear non-Reconciling items
• Weekly: complete the Weekly Payroll package with deliverable to HR Compensation.
• Weekly, 100% count of raw, WIP, and FG inventory. Post Adjustments to SAP.
• Weekly: Create Purchase Requisitions into SAP Arriba. Responsible for maintaining Arriba orders.
• Weekly: Update Units forecast, create Flash for Month, update Sharepoint with Plant Manager.
• Monthly: Close the Plant financials; post basic accounting entries; and explain variances.
• Monthly: Work with Plant Leadership team to identify CAPEX spending and Asset actions.
• At any time: Provide office support to Plant personnel; support and host VIP visits (meals, etc.)
• At any time: Assist Plant Manager in team engagement or Plant assignments.
• Payroll processing, time & attendance tracking. Backup support to Human Resources.
• 0-25% travel may be required.

Qualifications

A High School Diploma or equivalent required. A minimum of 2 to 5 years in administration, preferably in a manufacturing environment.

Administrative Specialists are required to interact with managers, employees, vendors, and customers. Therefore, the following skills and proficiencies are also essential requirements of the position:

• Ability to maintain regular, predictable, and punctual attendance.
• Computer usage and typing skills are essential. Should be skilled with 10-key.
• Excellent verbal and written communication, including the ability to effectively communicate with internal and external customers.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Communicates effectively: conveys facts and information clearly both verbally and orally.
• Collaborates well with others: proactively contributes to group objectives; volunteers to help others.

Compensation Statement

The expected salary range for the position described in this posting is made in accordance with the legal mandates of certain jurisdictions within the United States. The final agreed-upon compensation is based on individual qualifications and experience.

Benefits Statement

• medical, dental, vision and basic life insurance.
• Employees are able to enroll in the company’s 401K Employee Saving Plan and may participate in its Employee Wellness Program.
• Employees will also receive paid time off in accordance with company policy and state law requirements.

EEO Disclaimer

Graham Packaging is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex (including pregnancy), sexual orientation, religion, creed, age, national origin, physical or mental disability, gender identity and/or expression, marital status, veteran status or other characteristics protected by law.