Administrative Specialist

One Federal Solution; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

One Federal Solution seeks an Administrative Specialist to join our team in support of a Federal Government client. You will provide administrative and analytical support, manage case-related information, and maintain files, both physical and electronic.

Responsibilities include reviewing data, entering and extracting from databases, coordinating with investigative agencies, producing reports, and assisting in preparing case documentation for stakeholders.

Qualifications

• Undergraduate degree required.
• Ability to review and analyze information from multiple sources.
• Ability to establish case/project files in both paper and electronic mediums.
• Ability to enter and retrieve data from databases.
• Ability to prepare and format management reports.
• Ability to manipulate, transfer, compute, and print information.
• Proficiency in using spreadsheet and word processing software.
• Ability to create and manipulate spreadsheets.
• Ability to prepare and correct reports and correspondence using word processing software.
• Must have English Proficiency.

Responsibilities

• Establish and maintain case files in paper and electronic formats.
• Provide organization and management of case files in physical and electronic formats.
• Review data (completeness of information, proper execution).
• Review, enter, and extract data from database.
• Obtain additional information from other investigative agencies and databases.
• Receive, suspense petitions, claims, and process requests.
• Reconcile inconsistencies.
• Gather information and organize investigative packages.
• Verify case files and case tracking systems.
• Conduct and reconcile reports.
• Receive and distribute various types of documents, including court documents.
• Assist lead analyst or official in obtaining/collecting all documents/information to complete case file.
• Provide administrative information and assistance concerning cases to other investigative agencies, local law enforcement agencies, U.S. Attorney, other DOJ processing units, and higher headquarters.
• Extract data from agency database for management and program reports.
• Perform word processing relevant to case documentation.
• Perform data entry relevant to case.

Skills

Data analysis

File management

Data entry

Reporting

Spreadsheet software

Word processing software

English proficiency

Education

Undergraduate degree

Tools

Microsoft Excel

Microsoft Word

Database access

Job description

One Federal Solution seeks a talented and passionate Administrative Specialist to join our team in support of a Federal Government client. As an Administrative Specialist, you will provide administrative and analytical support within a federal government environment, including managing case-related information, maintaining physical and electronic files, reviewing and entering data, and supporting case documentation and reporting as follows:

Key Responsibilities:

• Establish/maintain physical and electronic files.
• Provide organization and management of case files in physical and electronic formats.
• Review data (completeness of information, proper execution).
• Review, enter, and extract data from database.
• Obtain additional information from other investigative agencies and databases.
• Receive, suspense petitions, claims, and process requests.
• Reconcile inconsistencies.
• Gather information and organize investigative packages.
• Verify case files and case tracking systems.
• Conduct and reconcile reports.
• Receive and distribute various types of documents, including court documents.
• Assist lead analyst or official in obtaining/collecting all documents/information to complete case file.
• Provide administrative information and assistance concerning cases to other investigative agencies, local law enforcement agencies, U.S. Attorney, other DOJ processing units, and higher headquarters.
• Extract data from agency database for management and program reports.
• Perform word processing relevant to case documentation.
• Perform data entry relevant to case.

Qualifications & Requirements:

• Undergraduate degree.
• Ability to review and analyze data and information from multiple sources.
• Ability to establish case/project files in both paper and electronic mediums.
• Ability to enter and retrieve data from databases.
• Ability to prepare and format management reports.
• Ability to manipulate, transfer, compute, and print information.
• Proficiency in using spreadsheet and word processing software.
• Ability to create and manipulate spreadsheets.
• Ability to prepare and correct reports and correspondence using word processing software.
• Must have English Proficiency.

About One Federal Solution

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.