Administrative Specialist

Bering Straits Native Corporation; Baltimore (MD); On-site; USD 46,000 - 62,000; Full time

Job summary

Bering Straits Native Corporation is seeking an Administrative Support professional in Belcamp, MD. The role supports senior management with personnel records, presentations, and documentation, using Microsoft Office Suite and SharePoint.

Candidates should have 2+ years of admin experience and strong communication and organizational skills. Responsibilities include filing, answer phone calls, and maintaining confidentiality.

Qualifications

• Requires High School Diploma or GED.
• Two plus years of experience in Administration Support.
• Proficiency in Microsoft Office Suite and SharePoint.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide general administrative support to senior management.
• Maintain personnel records and track spreadsheets for company needs.
• Create and maintain presentations, briefing charts, and documents using Microsoft Office and other tools.
• Prepare documentation from draft to final form and file paperwork.
• Answer phones and route inquiries professionally.
• Collaborate with internal staff and vendors while maintaining confidentiality.

Skills

Microsoft Office Suite

SharePoint

Communication

Organization

Time management

Confidentiality

Customer service

Education

High School Diploma or GED

Tools

Deltek Costpoint

Job description

About Bering Straits Construction Solutions, LLC BSCS can deliver a comprehensive range of construction, renovation, and civil services tailored to both government and private-sector clients. With a commitment to quality and cost efficiency, we leverage our extensive experience to ensure exceptional service on every project. Our senior management team brings over 100 years of expertise in facility maintenance, repair, renovation, and construction, with a primary focus on serving the U.S. government. Additionally, our sister companies-Eagle Eye Electric, LLC, Bering Straits Technical Services, LLC, and Stampede Ventures, LLC-are established general contractors with proven records of success.

Location - Belcamp, MD

Wage/Salary Range: $22 - $30 per hr.

Applicants will be notified via phone or email within ten (10) business days of submittal.

About this position:

Essential Duties & Responsibilities

General administrative duties to support senior management. This includes personnel related matters, including personnel records maintenance, maintaining tracking spreadsheets for various company needs. Creates, customizes, prepares, and maintains presentations, briefing charts, and technical and nontechnical documents using computer software (e.g. Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation matter. Responsible for preparing documentation from draft to final form. Filing and organizing paperwork. Answering phones

Required (Minimum Necessary) Qualifications

Education Requirements: High School Diploma or GED. Level of Experience Requirements: Two plus years of experience in Administration Support.

Knowledge, Skills, Abilities, and Other Characteristics

• Ability to communicate clearly, both orally and in writing.
• Ability to file documents in folders and binders.
• Organizational skills commensurate with position.
• Proficient in various Microsoft Office Suite products and Sharepoint.
• Work well with all levels of internal management, staff, outside clients and vendors.
• Sensitivity to confidential matters is required.
• Knowledge of organizational procedures and workflows - understanding how work moves through a company.
• Basic knowledge of relevant technologies or tools - e.g., Microsoft 365, communication platforms, or industry‑standard software.
• Knowledge of customer service practices - principles of providing quality service and managing inquiries professionally.
• Knowledge of data privacy and confidentiality principles - awareness of proper handling of sensitive information.
• Communication skills (written and verbal) - ability to convey information clearly and professionally.
• Time management and prioritization - balancing multiple tasks and meeting deadlines.
• Problem‑solving and critical thinking - analyzing issues and selecting appropriate solutions.
• Interpersonal and teamwork skills - building rapport and collaborating effectively with others.
• Attention to detail - producing accurate, error‑free work.

Preferred

Accounts Payable and Receivable Experience Deltek Costpoint Experience

Supervisory Responsibilities

This position will not have supervisory responsibilities.

DOT Covered/Safety‑Sensitive Role Requirements

This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Physical Setting: Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. Occasional travel may be required.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Equal Opportunity Statement

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.