Administrative Services Manager

U S Courts; Cincinnati (OH); Hybrid; USD 105,000 - 170,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Flexible spending accounts

Public Service Loan Forgiveness

Mass transit subsidies

On-site fitness center

Federal retirement plan (FERS-FRAE)

Thrift Savings Plan (TSP) match

Hybrid telework schedule

Job summary

The United States Court of Appeals for the Sixth Circuit is seeking an Administrative Services Manager to lead finance, budget, procurement, property management, and administrative services across multiple court units. The role emphasizes professional oversight, policy compliance, and effective staff supervision.

You will develop internal controls, manage financial reporting, and collaborate with court leadership and the Administrative Office to optimize operations and service delivery while

Qualifications

• Five years of experience in financial administration or office management.
• Bachelor’s degree in business or related field.
• Knowledge of budget processes; accounting practices and procedures; procurement-related functions; and internal financial controls.
• Ability to obtain federal certifications; project management experience.
• Strong communication, interpersonal, presentation, and organizational skills; ability to work in a team-based environment.
• Demonstrated experience with financial systems and MS Office.

Responsibilities

• Perform and manage accounting, financial, budget, procurement, property and other administration functions for multiple court units.
• Prepare financial, budget, and personnel reports and financial statements.
• Develop and monitor a system of internal controls and maintain related files.
• Oversee daily operations of administrative services and supervise staff; delegate workload and conduct staff meetings.
• Lead change management initiatives and optimize work processes across units.
• Serve as liaison with circuit and district courts, Administrative Office, and GSA; ensure compliance and confidentiality.

Skills

Financial administration

Office management

Budgeting

Procurement

Internal controls

Project management

Communication

Teamwork

Education

Bachelor's degree in business or related field

Tools

MS Office

Financial systems

Accounting software

Procurement systems

Job description

Overview of Duties

The United States Court of Appeals for the Sixth Circuit is seeking a detail-oriented and service-focused Administrative Services Manager to join our team. The Administrative Services Manager performs professional and supervisory work related to multiple functions, such as finance, budget, procurement, property management, and administrative services for multiple court units. The major responsibilities and duties of this position are to:

• Perform and manage accounting, financial, budget, procurement, property and other administration functions of multiple court units ensuring compliance with guidelines, policies, procedures, regulations, and internal controls. Prepare financial, budget, and personnel reports and financial statements.


• Develop, maintain, and monitor a system of internal controls. Maintain files and documents for financial and applicable administrative activities.


• Oversee daily operations of administrative services activities and mail, intake and records, including supervise, develop, train, and mentor staff on policies, procedures, and internal controls. Manage, delegate, and prioritize workload; implement staff procedures; conduct staff meetings; and identify issues and resolve disputes.


• Establish and monitor programs which implement change management and quality control techniques. Organize and monitor work processes to optimize time and resources. Recommend improvements in financial management and other administrative services. Collaborate and develop or customize programs/systems for financial, budget, procurement transactions and recordkeeping. Initiate and maintain comprehensive training programs for the court units.


• Participate in strategic planning process and monitor initiatives. Lead projects throughout the life cycle of project management. Serve as liaison with counterparts in circuit court and all district court units, the Administrative Office, and GSA.


• Maintain applicable certifications by completing continuing education requirements.


• Communicate and respond to requests from upper management. Explain complex budgetary and financial concepts to individuals and groups with varying experience and backgrounds. Interact effectively with the public, vendors, and staff, providing excellent customer service and resolving difficulties while complying with regulations, rules, and procedures. Discuss complex and sensitive matters with judges, unit executives, managers, and court staff, while maintaining confidentiality.

Qualifications

• Required: Five years of experience in financial administration or office management. Bachelor’s degree in business or related field. Knowledge of budget processes; accounting practices and procedures; procurement-related functions; and internal financial controls. Ability to obtain federal certifications. Project management experience involving complex projects. Ability to work under pressure and within the constraints of conflicting deadlines. Proactive, problem-solving approach. Strong communication, interpersonal, presentation, and organizational skills and the ability to work in a team-based environment. Demonstrated experience with financial systems, MS Office products, and other related software applications.


• Preferred: Managerial or supervisory experience. Related experience in a court, government agency, or equivalent environment.

Total Rewards & Work/Life Balance

• Compensation*: $104,789 - $170,339 (CL 30) (*Salary commensurate with qualifications.


• Benefits: Employer subsidized health and life insurance plans. Dental and vision insurance plans. Flexible spending accounts for health care, dependent care, and commuter expenses. Eligibility for Public Service Loan Forgiveness Program and mass transit subsidies. On-site fitness center. Federal retirement entails a pension plan (FERS-FRAE) and employer-matching Thrift Savings Plan (similar to a 401K). Retirees may carry insurance plans into retirement while paying the same premiums as employees. Visit


• Work/Life: Annual time off - 13 vacation days, 13 sick leave days, and 11 paid holidays. Vacation days increase to 20 days after three years and to 26 days after fifteen years. Hybrid telework schedule may be available.

Conditions of Employment

The selected candidate is provisionally hired pending results of background investigation and fingerprinting. This position is subject to updated background investigations every five years. Applicants selected for an interview must complete the Optional Background Information section on the Judiciary’s application. The incumbent (is or may be) required to complete an annual financial disclosure report. Travel for this position is required. Employees are required to adhere to the Judicial Code of Conduct for Judicial Employees. For citizenship requirements, visit www.uscourts.gov/careers. Electronic Fund Transfer for payroll direct deposit is required. Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court. The Court reserves the right to modify the conditions of this announcement, or to withdraw the announcement for any reason without notice.

Equal Opportunity

The United States Court of Appeals for the Sixth Circuit is an equal opportunity employer. For a reasonable accommodation during the recruitment process, contact Human Resources at [phone].