Administrative Services Assistant [Grant Mgmt Exp]

STI; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

A healthcare organization in Nashville, TN is seeking an Administrative Services Assistant to help coordinate grant applications and manage budgets. The ideal candidate must possess strong MS Office and Excel skills, alongside experience in budgeting and grants management. Responsibilities include updating timelines, submitting progress reports, and collaborating with lab staff. This is an on-site position with a duration of 6+ months.

Responsibilities

• Assist the lab staff with grant application coordination including development, submission, and management.
• Follow and update detailed timelines and checklists.
• Submit required progress reports, performance metrics, and financial reports.
• Create budgets and compile required documents.
• Review monthly expenditure reports and calculate projections.

Skills

Strong MS Office skills

Strong Excel skills

Strong written and verbal communication skills

Budgeting experience

Accounting Experience

Grants management experience

Job description

Overview

Administrative Services Assistant — Nashville, TN (On-Site). 6+ Months.

Responsibilities/Tasks

• Assist the lab staff with grant application coordination including development, submission, and management
• Follow and update detailed timelines and checklists
• Submit required progress reports, performance metrics, and financial reports
• Create budgets and compile required documents
• Review monthly expenditure reports, calculate projections, and meet with the Lab Grants Coordinator to provide updates
• Work with small groups via email, virtual, and in-person meeting
• Attend CDC/FDA/HHS webinars and calls to get programmatic information
• Grant coordination on non-lab-led grants for our Clinical and Laboratory Operations Divisions:
• Epidemiology and Laboratory Capacity for Prevention and Control of Emerging Infectious Diseases (ELC) Cooperative Agreement, Tuberculosis Elimination and Laboratory Cooperative Agreement (TB COAG), Emerging Infections Program (EIP), and Food and Drug Administration (FDA) National Antimicrobial Resistance Monitoring System (NARMS)

Qualifications

• Strong MS Office skills
• Strong Excel skills
• Strong written and verbal communication skills
• Budgeting experience
• Accounting Experience
• Grants management experience