Administrative Secretary

Adult Correction; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community 1/2

Paid Parental Leave

Job summary

NC Department of Adult Correction, Roanoke River Correctional Institution in Halifax County, seeks an Administrative Specialist I (S) to serve as a primary contact for the Warden, managing calls, visitors, and correspondence. The role involves maintaining calendars, scheduling staff meetings, and handling confidential information directly for the Warden.

Responsibilities include drafting minutes, processing mail, and preparing routine reports, with opportunities to support special projects and

Qualifications

• Clerical and/or secretarial experience.
• Proficient with office machines.
• Proficient in Microsoft Office programs.

Responsibilities

• Maintain the Warden's calendar with action dates and appointments.
• Schedule facility staff meetings and record minutes for Warden meetings.
• Process Warden's mail, open and route documents for review.
• Handle confidential information with proper filing, typing, data entry and confidentiality.
• Prepare monthly and annual reports; assist with special projects and committee activities.
• Liaise with facility management and section heads as the Warden's liaison.

Skills

Clerical experience

Office machines

Microsoft Office

Education

High school diploma or GED

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Position Number 60067197 Grade NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Roanoke River Correctional Institution in Halifax County. This position will have a primary function of public contact for the Warden's Office by making and receiving telephone calls, receiving and directing visitors, and attending meetings. This position composes correspondence independently or from rough drafts provided by the Warden. The position will process and act on confidential information directly to or from the Warden.

• The Administrative Specialist will maintain the Warden's calendar to include recording action dates and scheduling of appointments.
• This position will schedule facility staff meetings, record and prepare minutes for meetings held by the Warden, and disperse information as necessary.
• This position will process the Warden's mail by opening, inspecting, date stamping and collating related documents and files for review and action by the Warden or appropriate manager.
• This position helps to ensure all confidential information is identified and utilizes with appropriate filing, typing, data entry, and communication skills to maintain confidentiality.
• Other sensitive areas include typing reports that deal with employee disciplinary actions, issues related to inappropriate conduct/activities, and/or criminal acts committed by staff or offenders in which other local and state enforcement agencies are involved.
• This position has authority to work directly with members of the facility management team and section heads as the Warden's liaison and assist the Administrative Officer when needed.
• Functions include information gathering and preparation of monthly and annual reports, planning and organizing special projects, support committee activities, and community involvement activities.
• In addition, this position could be assigned to work other areas of the institution as needed.

Knowledge Skills and Abilities/Management Preferences

Skills and Preferences

Salary Range: $39,244 - $68,679

Applicants who possess the following skills are preferred:

• Clerical and/or secretarial experience
• Documented knowledge in the use of office machine
• Documented proficiency in Microsoft Office programs

This job posting will close at 11:59pm, the night before the end date listed above. This is a full-time position (40 hours per week) with State Benefits.

State Benefits

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

About The Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at <https://www.naces.org/members>.

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.