Administrative Project Coordinator

M3 Insurance; De Pere (WI); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Flexible time-off

Paid parental leave

Profit-sharing program

Job summary

M3 Insurance in De Pere, WI is seeking an Administrative Project Coordinator to enhance regional office operations. This position blends client interaction, administrative duties, and project coordination, making it ideal for detail-oriented professionals.

Responsibilities include greeting visitors, managing communications, and creating client materials. Qualifications encompass a high school diploma, proficiency in Microsoft Office, and strong communication skills. Join a supportive team with evolving benefits.

Qualifications

• Minimum of one year receptionist experience and/or training.
• Proficiency in Microsoft Windows-based software applications, including Word, Excel, and PowerPoint.
• Valid Driver's License required.

Responsibilities

• Greet visitors and manage incoming calls.
• Support admin department with clerical tasks.
• Manage office resources and supplies.
• Create and maintain client binders for accounts.
• Prepare reports and client materials.

Skills

Organizational skills

Communication skills

Detail-oriented

Prioritization

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

EPIC

Adobe Pro

Job description

The Opportunity

Are you a detail-oriented professional with excellent organizational skills looking to make an impact in a dynamic insurance environment? As an Administrative Project Coordinator at M3, you'll play a crucial role in supporting our regional office operations. This position offers a perfect blend of client interaction, administrative support, and project coordination, making it an ideal opportunity for those who thrive in a fast-paced, multifaceted role.

How You Will Make An Impact

• Serve as the face of M3 by greeting visitors and managing incoming calls, ensuring a positive first impression for our clients and partners.
• Support the administration department with clerical tasks, including document management and client communications.
• Manage office resources, including technology, equipment, supplies, and meeting spaces.
• Create and maintain client binders for Property & Casualty and Employee Benefits accounts.
• Utilize software tools like EPIC and Adobe Pro to prepare reports, presentations, and client materials.

What You Will Need To Succeed

• High school diploma or equivalent is required.
• Minimum of one year receptionist experience and/or training.
• Demonstrated proficiency in Microsoft Windows-based software applications, including Word, Excel, and PowerPoint.
• Excellent communication skills, both verbal and written.
• Strong organizational abilities with a keen eye for detail.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Valid Driver's License.

Benefits As An M3er

Joining the M3 team means gaining access to a host of exceptional benefits and perks. Our benefits package is continuously evolving to cater to the needs of our team members. From flexible time‑off and paid parental leave to employee appreciation events and volunteering opportunities, we prioritize the well‑being and satisfaction of our employees. Additionally, our profit‑sharing program ensures that every member shares in the success of our organization.

Diversity, Equity & Inclusion

M3 is building a culture focused on learning and progression, where employees are empowered by education, inclusive conversations, and real action that supports the future we envision.

Equal Employment Opportunity

M3 is committed to providing equal employment opportunity for all qualified individuals regardless of their age, sex, color, race, creed, national origin or ancestry, religion, marital status, military status, sexual orientation, disability/handicap, family responsibilities, non‑relevant arrest or conviction records, or any other basis protected by law. In addition, we are committed to fully observing all relevant non‑discrimination laws, including those regarding veterans’ status, and will make reasonable accommodations for otherwise qualified individuals as appropriate.

This commitment is reflected in all M3’s practices and policies regarding hiring, training, promotions, transfers, rates of pay, and layoff, as well as in all forms of compensation, granting leaves of absence and in any other conditions of employment. All matters relating to employment are based upon ability to perform the job.

In the best interests of M3 and all of its employees, every employee is to make every effort to avoid bias or prejudice in the workplace with regard to the above categories.