ADMINISTRATIVE PROGRAM SPECIALIST-A

State of Louisiana; St. Gabriel (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Louisiana Department of Public Safety and Corrections - Corrections Services is seeking an Administrative Program Specialist to support institutional operations with advanced administrative, programmatic, and organizational tasks at the Louisiana Correctional Institute for Women in St. Gabriel.

The ideal candidate will have strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced environment, with a focus on confidentiality and efficiency.

Qualifications

• Three years of experience in administrative services; OR six years of full-time work experience in any field.
• A bachelor’s degree.
• Experience substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

• Coordinate and track administrative and program activities within the facility.
• Prepare, review, and maintain reports, correspondence, and operational records.
• Assist leadership with scheduling, data collection, and project support.
• Monitor compliance with departmental policies and procedures.
• Provide administrative support to staff and ensure efficient office operations.
• Communicate with internal and external stakeholders to support program needs.

Skills

Administrative direction

Delivery results

Policy compliance

Judgment and decision-making

Education

Bachelor's degree

Job description

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

LA CORRECTIONAL INSTITUTE FOR WOMEN

St. Gabriel, LA

At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.

This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

The Louisiana Correctional Institute for Women is seeking a motivated and detail-oriented Administrative Program Specialist to join our team. This position plays a critical role in supporting institutional operations through advanced administrative, programmatic, and organizational work. The ideal candidate will demonstrate strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment.

Why work for DOC?

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post‑retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.
• EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The Administrative Program Specialist will be responsible for coordinating program activities, preparing complex reports, tracking operational data, assisting with policy implementation, and providing high-level administrative support to leadership. This role requires a proactive professional who can work independently, maintain confidentiality, and contribute to the overall efficiency of the facility.

• Coordinate and track administrative and program activities within the facility.
• Prepare, review, and maintain reports, correspondence, and operational records.
• Assist leadership with scheduling, data collection, and project support.
• Monitor compliance with departmental policies and procedures.
• Provide administrative support to staff and ensure efficient office operations.
• Communicate with internal and external stakeholders to support program needs.

Position-Specific Details

Appointment Type: PROBATION, or PROMOTION OF A PERMANENT, CLASSIFIED LOUISIANA STATE EMPLOYEE

• Current permanent status classified LA State employees may be required to accept a probational appointment if accepted.

• An employee selected for a promotion may be required to serve a trial detail prior to being permanently promoted.

Other Important Information:

• IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD‑214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
  • This is a 24‑hour facility.
  • This Agency is a Drug Free Workplace.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non‑merit factor including disability.

Dave Besse

Human Resources Department

[e-mail]

Ph: [phone]

Fax: [phone]