Administrative Operations Specialist

ICL; New York (NY); On-site; USD 42,000 - 59,000; Full time

Job summary

ICL in New York, NY, seeks an Administrative Assistant to provide administrative and clerical support to program staff, manage client records, coordinate MIS, and assist with budgeting and recipient expenditures. The role also serves as a liaison between departments and handles reception duties with professional communication.

The position requires proficiency with CORE, Anasazi, and Microsoft Office, strong organization, and the ability to maintain filing systems and schedules.

Qualifications

• High school diploma or GED with at least two years of clerical or secretarial experience.
• Experience with medical billing or insurance billing is preferable.
• Proficiency with computer word processing and typing letters/reports.

Responsibilities

• Maintain organized office, filing, and supply management.
• Process purchase orders and coordinate with Finance.
• Develop program monitoring systems and timely monthly reports.
• Provide reception duties and triage calls professionally.
• Prepare and maintain electronic and paper files; minutes if needed.

Skills

EHR software proficiency

Communication skills

Organizational skills

Multitasking

Customer service

Education

High School Diploma or GED

AA degree preferred

Medical billing knowledge desirable

Tools

CORE

Anasazi

Microsoft Office

Job description

ICL in New York, NY, seeks an Administrative Assistant to provide administrative and clerical support to program staff, manage client records, coordinate MIS, and assist with budgeting and recipient expenditures. The role also serves as a liaison between departments and handles reception duties with professional communication.

The position requires proficiency with CORE, Anasazi, and Microsoft Office, strong organization, and the ability to maintain filing systems and schedules.