Administrative Operations Coordinator

City of Providence; Providence (RI); On-site; USD 52,000 - 66,000; Full time

Job summary

City of Providence is seeking a Senior Administrative Clerk for the Providence Water Supply Board. This role supports department managers, coordinates complex administrative tasks, and ensures accurate record-keeping across multiple divisions.

The position requires strong written communication skills, organization, and the ability to work across regulatory and community interfaces. The successful candidate will manage databases, process payroll-related data, and support planning and scheduling

Qualifications

• High school diploma or equivalent; 4 years of progressive admin experience or a relevant degree with 2 years in a supervisory role.
• Proficiency with word processing and spreadsheet software; familiarity with organization-specific software.

Responsibilities

• Transcribes notes and communications into written correspondence.
• Plans, organizes, and coordinates administrative tasks for department managers and directors.
• Maintains databases for personnel records, payroll data, and benefits information.
• Handles scheduling of meetings, appointments, and travel as needed.
• Prepares reports, correspondence, and statistical information using word processing and spreadsheets.
• Interacts with public, staff, and external agencies in a courteous manner.

Skills

Word processing

Spreadsheet

Software proficiency

Education

High school diploma or equivalent / college degree in administration or related field

Tools

Supervisory Control software

General office software

Job description

City of Providence is seeking a Senior Administrative Clerk for the Providence Water Supply Board. This role supports department managers, coordinates complex administrative tasks, and ensures accurate record-keeping across multiple divisions.

The position requires strong written communication skills, organization, and the ability to work across regulatory and community interfaces. The successful candidate will manage databases, process payroll-related data, and support planning and scheduling