ADMINISTRATIVE OFFICER III SUPERVISOR

Maryland; Baltimore (MD); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Pension

Job summary

Maryland Department of Human Services in Baltimore is seeking a Fiscal Account Technician Supervisor to manage and control financial activity through FMIS/ADPICS and R*STARS. The role coordinates with program and administrative managers to ensure compliant payment processing for the Baltimore City Department of Social Services Finance.

The position emphasizes accuracy, efficiency, and customer service for internal and external partners, with adherence to information security and internal

Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Three years of administrative staff or professional work.
• Notes: substitutions allowed for experience with college credits, Bachelor's degree, or military service.

Responsibilities

• Manage and coordinate the Accounts Payable Unit to ensure policies and procedures are followed.
• Direct the work of Accounts Payable Unit supervisors and supportive staff.
• Identify and recommend more effective procedures where appropriate.
• Assist auditors by providing documents, data, and reports.

Skills

Administrative experience

Attention to detail

Communication skills

Education

High school diploma or equivalent

Bachelor's degree or 30 college credits substitution

Tools

FMIS/ADPICS

R*STARS

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

STD0015

LOCATION OF POSITION

Baltimore City Department of Social Services

Office of Finance

1910 N. Broadway

Baltimore, MD 21213

MAIN PURPOSE OF JOB

The main purpose of this position is to manage and control fiscal activity processed through the FMIS/ADPICS and R*STARS financial systems for Baltimore City Department of Social Services Finance. This position requires close coordination and cooperation with DHS program and administrative managers concerning LDSS payment processing procedures. The position ensures procedures are in keeping with regulations established by the Department of Budget and Finance and the Department of Human Services, for Fiscal Account Technician Supervisors and supportive staff. This position ensures the Baltimore City Department of Social Services, Accounts Payable Unit, operations are conducted in an accurate, efficient, and timely manner, to protect the integrity of the agency and its business partners. The position conducts operations ethically: adheres to compliance; provide discipline and structure that influences the staff awareness of and respect of operational controls. At all times, the incumbent will provide customer service to both internal and external customers that meet or exceed the standards set by the Department. Complete the Security Awareness Training to ensure awareness of, and compliance with, the latest policies and best practices on information security at least 95%.

POSITION DUTIES

• Manage and coordinate the Accounts Payable Unit to ensure that established policies and procedures are followed, and that the unit operates in an effective and efficient manner.
• Manage, plan, evaluate, and direct the work of all Accounts Payable Unit supervisors and related supportive staff.
• Identify and recommend new and more effective procedures to be implemented where appropriate.
• Assist legislative and internal auditors during examination of agency financial records and transactions by providing source documents, summarized data, and periodic reports for their review.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• One year of experience responding and resolving problems in FMIS in accordance with applicable procedures, regulations, and laws.
• One year of experience managing Accounts Payable i.e. balancing and adjusting data input and output.
• One year of experience maintaining effective working relationships with internal and external partners.
• One year of experience supervising and training support staff.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave- ten (10) days of accumulated annual leave per year.
• Sick Leave- fifteen (15) days of accumulated sick leave per year.
• Parental Leave- up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays- State employees also celebrate at least twelve (12) holiday per year.
• Pension- State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.