Administrative Officer

Veterans Health Administration; White City (OR); On-site; USD 70,000 - 100,000; Full time

Job summary

Veterans Health Administration at the VA Southern Oregon Rehabilitation Center and Clinics (SORCC) is seeking a qualified administrative professional with GS-09/11 experience to manage program budgets, analyze financial data, and support policy implementation within the Patient Care Services framework.

The role requires understanding of budget preparation, data reporting, and hospital information systems, with emphasis on accuracy and adherence to VA procedures.

Qualifications

• GS-09: Specialized experience includes collecting, compiling, and summarizing program data for budget preparation, reporting, and decision-making
• GS-09: Uses standard financial analysis techniques to assist with budget tracking, expense reconciliation, and resource allocation
• GS-09: Prepares routine correspondence, basic reports, and meeting minutes using word processing and spreadsheet software
• GS-09: Inputs data accurately into hospital-wide software systems such as referral management and patient tracking systems
• GS-09: Communicates administrative information to staff and stakeholders both orally and in writing
• GS-09: Applies established procedures to assist with the implementation of new administrative processes or computer systems
• GS-09: Reviews administrative documents for completeness and compliance with relevant Veterans Health Administration policies and procedures
• GS-11: Independently develops, monitors, and adjusts program budgets using advanced forecasting and financial analysis methods
• GS-11: Conducts in-depth data analysis and prepares comprehensive reports that inform leadership decision-making
• GS-11: Implements and evaluates complex administrative policies, directives, and regulatory requirements for the Veterans Health Administration
• GS-11: Designs and manages spreadsheets and databases to track performance metrics and outcomes for multiple programs
• GS-11: Coordinates the use of VA-specific referral management and hospital information systems, including training staff on new features
• GS-11: Presents data-driven recommendations to stakeholders in written reports and oral briefings
• GS-11: Interprets and applies new rules and regulations to update and optimize administrative procedures and workflows

Responsibilities

• NOTE: The HTML includes extensive guidance and examples of specialized experience for GS-09 and GS-11; responsibilities focus on budget preparation, financial analysis, data reporting, and administrative process improvement.

Job description

This position is located at the VA Southern Oregon Rehabilitation Center and Clinics (SORCC). The position is aligned under the Service Chief Community Care, under the Associate Director Patient Care Services/Nurse Executive.

To qualify for this position, applicants must meet Time-in-Grade and Specialized Experience requirements within 30 days of the closing date of this announcement, 09/17/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

For GS-09: Specialized Experience

Examples of specialized experience would typically include, but are not limited to:

• Collects, compiles, and summarizes program data for use in budget preparation, reporting, and decision-making
• uses standard financial analysis techniques to assist with budget tracking, expense reconciliation, and resource allocation
• prepares routine correspondence, basic reports, and meeting minutes using word processing and spreadsheet software
• inputs data accurately into hospital-wide software systems, such as referral management and patient tracking systems
• communicates administrative information to staff and stakeholders both orally and in writing
• applies established procedures to assist with the implementation of new administrative processes or computer systems
• and reviews administrative documents for completeness and compliance with relevant Veterans Health Administration policies and procedures

NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment.

OR, Education:

Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have have successfully completed a Masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation.

OR, Combination:

Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond possess equivalent combinations of successfully completed graduate level education and specialized experience to meet total experience requirements. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation.

For GS-11: Specialized Experience

Examples of specialized experience would typically include, but are not limited to:

• Independently develops, monitors, and adjusts program budgets using advanced forecasting and financial analysis methods
• conducts in-depth data analysis and prepares comprehensive reports that inform leadership decision-making
• implements and evaluates complex administrative policies, directives, and regulatory requirements for the Veterans Health Administration
• designs and manages spreadsheets and databases to track performance metrics and outcomes for multiple programs
• coordinates the use of VA-specific referral management and hospital information systems, including troubleshooting and training staff on new features
• presents data-driven recommendations to stakeholders in both written reports and oral briefings, supporting organizational improvements
• and interprets and applies new rules and regulations to update and optimize administrative procedures and workflows

NOTE: Applicants wishing to receive credit for such experience must indi