Administrative Officer

U.S.-Fish-; Middle River (MN); On-site; USD 60,000 - 75,000; Full time

Job summary

U.S. Fish and Wildlife Service in the Midwest region seeks a qualified professional for a GS-09 budget and administrative specialist role. The position requires specialized experience at the GS-07 level or an advanced degree in a related field, or a combination with transcripts.

Responsibilities include financial data analysis, monitoring funds, and processing procurement documents. Multiple duty stations listed: Onalaska, WI; Middle River, MN; Necedah, WI.

Qualifications

• Specialized experience: 1 year at GS-07 level in financial administration.
• Education: master's degree or 2 years of progressively higher-level graduate education in a related field with transcripts.
• Combination: graduate education beyond first year plus experience, with transcripts.

Skills

Administrative experience

Budget tracking

Data analysis

Recordkeeping

Education

Master's degree in Public Administration or related field

LL.B. or J.D. (related field)

Tools

Excel

Job description

This position is located within the Department of the Interior, U.S. Fish and Wildlife Service, Fish & Wildlife Service Region 3, National Wildlife Refuge System. Multiple duty stations listed below:

• Upper Mississippi River National Wildlife and Fish Refuge located in Onalaska, Wisconsin
• Agassiz National Wildlife Refuge located in Middle River, Minnesota
• Necedah National Wildlife Refuge located in Necedah, Wisconsin

All qualifications must be met by the closing date of this announcement-10/05/2026-unless otherwise stated in this vacancy announcement. All candidates must also meet Time-in-Grade requirements.

To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

General Experience Requirement:
To qualify for this position at the GS-09 grade level:

• Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: one year of specialized experience equivalent to at least the grade GS-07 in the normal line of progression for this occupation. Examples of specialized experience would typically include, but are not limited to: 1) Monitoring funds and tracking expenditures; 2) Reconciling budget reports to prevent overspending; 3) Processing and reconciling fiscal documents such as purchase orders, travel vouchers, and procurement receipts; 4) Utilizing Excel spreadsheets and financial system databases to analyze, summarize, reconcile, and report financial data; 5) Responding to a variety of administrative requests and questions from employees, managers, and the public.You must include hours per week worked. -OR-
• Education: Successful completion of at least a master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree in a related field, such as Business Administration or Public Administration and that provided the knowledge, skills and abilities to perform this work or a LL.B. or J.D., if related. NOTE: To qualify under this option, you must submit transcripts (official or unofficial) to verify your education. You must include transcripts. -OR-
• Combination of education and experience.The combination of specialized experience and directly related graduate level education (both as described above) that, when computed as percentages of their respective requirements, equals at least 100% when combined. Only graduate education beyond the first year is creditable to meet this standard. NOTE: To qualify under this option you must submit transcripts (official or unofficial) to verify your education.. Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include transcripts.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.