ADMINISTRATIVE OFFICER

U.S. Fleet Forces Command; Cutler (ME); On-site; USD 90,000 - 120,000; Full time

Job summary

Naval Communication Detachment Cutler in Maine seeks an Administrative Officer to lead the Administrative Support Division and oversee security, personnel, and compliance tasks. The role includes coordinating with Public Affairs, FOIA/Privacy, and other coordinators to safeguard classified information and ensure efficient operations.

The position requires experience in administration, security policy, and civil personnel processes, with DoD CES employment terms and a 3-year probationary period.

Qualifications

• Experience analyzing expenditures, identifying trends and addressing shortfalls.
• Experience managing correspondence, directives, purchasing, timecards/payroll and similar programs.
• Experience managing work schedules, developing performance plans, and evaluating employee performance.
• Experience advising management on security and administrative policies, labor relations, civilian personnel regulations and policy/personnel support services.

Responsibilities

• Serve as Administrative Division Head.
• Act as Collateral Duty Public Affairs Officer and various coordinators.
• Advise on classification, safeguarding, transmission, and destruction of classified information.
• Develop security measures for visitors accessing classified information.
• Liaise between the Detachment and HR/payroll offices.
• Ensure civilian personnel reports and data calls are submitted accurately and on time.
• Advise management on position management and staffing.
• Monitor grievance procedures and disciplinary actions.

Skills

Expenditure analysis

Payroll management

Staff scheduling

Policy advisement

Education

Doctoral degree or equivalent

Graduate education

Job description

Summary

You will serve as an ADMINISTRATIVE OFFICER in the ADMINISTRATIVE SUPPORT DIVISION of NAVAL COMMUNICATION DETACHMENT CUTLER, MAINE.

This position is a DoD Cyber Excepted Service (CES) personnel system position in the Excepted Service under 10 U.S.C. 1599f.

Duties

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• You will perform the duties of the Administrative Division Head.
• You will serve as the Collateral Duty Public Affairs Officer, Freedom of Information and Privacy Act Coordinator, Drug Free Workplace Coordinator, Secret Control Officer, Official Mail Manager and Incentive Awards Administrator.
• You will serve as the principal advisor and direct representative to the Technical Director in matters pertaining to the classification, safeguarding, transmission, and destruction of classified information.
• You will develop security measures and procedures regarding visitors who require access to classified information or locations.
• You will serve as the Civilian Personnel Liaison between the Detachment, NCTAMS LANT and the servicing Human Resource Office, HR regional center and payroll office.
• You will ensure all civilian personnel reports and responses to data calls from higher echelons are submitted accurately and on time.
• You will advise management and Civilian Programs Office on position management and staffing.
• You will monitor and update the Technical Director on all grievance procedures and disciplinary actions.

Requirements

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Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• Supervisors in the executive branch have a heightened personal responsibility for advancing government ethics. You will be required to review the 14 General Principles of Ethical Conduct at 5 CFR 2635.101.

Qualifications

Applicant must have directly applicable experience that demonstrates the possession of knowledge, skills, abilities, and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies or knowledge, skills and abilities necessary to successfully perform the duties of the position. Such experience is typically in or directly related to the work of the position to be filled. Qualifying experience would be demonstrated by:

• Experience analyzing expenditures, identifying trends and addressing shortfalls.
• Experience managing correspondence, directives, purchasing, timecards/payroll and similar programs.
• Experience managing work schedules, developing performance plans, and evaluating employee performance.
• Experience advising management on security and administrative policies, labor relations, civilian personnel regulations and policy/personnel support services.

This position is within the Work Category SUPERVISION & MANAGEMENT at Work Level FULL-PERFORMANCE, Series and Grade GG-0341-11.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional qualifications information can be found from the following Department of Defense website: https://dodcio.defense.gov/Cyber-Workforce/CES.aspx

Education

Applicants May Substitute The Following Education For The Required Experience, Provided It Demonstrates The Knowledge, Skills And Abilities Necessary To Do The Work Of The Position Of The Position:

Successful completion of a Ph.D. or equivalent doctoral degree

Successful completion of 3 full years of progressively higher level graduate education leading to such a degree

Possession of an LL.M., if related

COMBINATION OF EDUCATION AND EXPERIENCE

Equivalent combinations of education and experience may be combined to meet the total qualification requirements for the position.

Education Completed In Foreign Colleges Or Universities

May Be Used To Meet The Qualification Requirements If The Applicant Can Provide Documentation Indicating That The Foreign Education Is Comparable To That Received In An Accredited Educational Institution In The United States. It Is The Responsibility Of The Applicant To Provide Such Evidence When Applying For Further Information, Visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

NOTE: You must submit copies of your official/unofficial transcripts to support your response.

Additional information

This position is a DoD Cyber Excepted Service (CES) personnel system position in the Excepted Service under 10 U.S.C. 1599f.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

The Cyber Interagency Transfer Authority (CITA) permits movement of CES employees appointed under Section 1599f of Title 10 U.S.C. and excepted service employees appointed under Schedule A, Section 213.3106(b)(11) of Title 5 CFR, info cyber workforce positions in the competitive service and movement of competitive service employees into DoD Cyber Workforce positions within the Military Departments and Defense Agencies.

In accordance with DoDI 1400.25, Volume 3005, Section 3.15, all employees newly appointed to a CES position will serve a 3-year probationary period. Permanent and term employees currently serving in a probationary period in the competitive service or a probationary or trial period in the excepted service will complete the period as prescribed in their original conditions of employment in the new CES position if they transfer without a break in service or are promoted, demoted, or reassigned to a CES position.

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

This position is in the excepted service and does not confer competitive status.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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