Administrative Office Manager- Part-time

ProcDNA; Princeton (NJ); On-site; USD 80,000 - 100,000; Part time

Job summary

A life sciences consulting firm in Princeton is seeking an experienced Office Manager – Administration to support executives and manage day-to-day operations. Candidates should be exceptionally organized, detail-oriented, and capable of multitasking. Key responsibilities include managing schedules, organizing files, and utilizing QuickBooks and Google Suite. This part-time position is essential for facilitating smooth office operations. Ideal for proactive individuals ready to contribute to a dynamic team.

Qualifications

• Proven experience as an Office Manager or similar role preferred.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Oversee administrative operations for the executive office.
• Manage schedules and coordinate meetings.
• Maintain organized filing systems for documents.

Skills

Organizational skills

Attention to detail

Computer literacy

Effective communication

Tools

QuickBooks

Google Suite

Job description

Overview

Lead US HR At ProcDNA | Pharma & life Sciences | Ex Source.One | Ex ARAI

About ProcDNA:

ProcDNA is a global rocket ship in life sciences consulting. We fuse design thinking with cutting-edge tech to create game-changing Commercial Analytics and Technology solutions for our clients. We're a passionate team of 275+ across 6 offices, all growing and learning together since our launch during the pandemic. Here, you won't be stuck in a cubicle, you'll be out in the open water, shaping the future with brilliant minds. Ready to join our epic growth journey?

What we are looking for

We are seeking a highly organized and proactive Office Manager – Administration to support our Leaders and oversee day-to-day administrative operations. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth functioning of our offices, providing high-level administrative support, and contributing to the overall success of our organization

Responsibilities

• Oversee administrative operations for the executive office, ensuring smooth day-to-day functioning.
• Manage schedules and coordinate meetings for leaders.
• Maintain organized filing systems for documents and records.
• Handle administrative tasks including data entry, correspondence, and document preparation.
• Utilize QuickBooks for basic financial tracking and reporting.
• Proofread documents for accuracy and clarity before distribution.
• Proficiently use Google Suite applications to create presentations, spreadsheets, and reports.
• Manage office needs for both the New Jersey and Boston offices.
• Demonstrate strong computer literacy to navigate various software tools effectively. Assist in event planning, coordinating logistics for meetings, conferences, and team-building activities.
• Willing to travel to the Boston office once a month.

Must Have / Qualifications

• Proven experience as an Office Manager, Administrative Manager, or in a similar administrative role is preferred.
• Familiarity with office administration and facilities management responsibilities is a plus.
• Strong organizational skills with attention to detail and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills are essential. Experience with QuickBooks or similar financial software is beneficial but not required.
• A proactive approach to problem-solving with strong decision-making capabilities.
• Ability to work independently as well as part of a team in a fast-paced environment.

Seniorities & Employment

• Seniority level: Associate
• Employment type: Part-time
• Job function: Consulting and Administrative
• Industries: Business Consulting and Services, IT Services and IT Consulting, and Pharmaceutical Manufacturing