Administrative Office Assistant - Part Time - Portsmouth NH Office

Blue Mantis; Portsmouth (NH); Hybrid; USD 10,000 - 60,000; Part time

Job summary

An established industry player is seeking a part-time Administrative Office Assistant to provide essential support in a dynamic office environment. This role involves managing communications, organizing office tasks, and ensuring smooth operations. Ideal candidates will excel in multitasking and possess strong communication skills. Join a forward-thinking team where your contributions will help enhance office efficiency and foster a collaborative atmosphere. If you're looking for a rewarding opportunity to make an impact in a supportive setting, this role is perfect for you.

Qualifications

• Proficiency in MS Office and general office procedures.
• Minimum of 1 year experience in customer service or office support.

Responsibilities

• Provide general administrative support to operational areas.
• Handle external callers and visitors, scheduling meetings.
• Maintain confidentiality of sensitive information.

Skills

MS Office Proficiency

Communication Skills

Attention to Detail

Customer Service

Office Procedures

Education

High School Diploma

Associate’s Degree

Job description

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Description

The Administrative/Office Assistant is responsible for providing general administrative support to operational areas within the organization. This role involves handling external callers and visitors, as well as internal contacts at all levels. Responsibilities include answering phones, greeting guests, scheduling meetings, obtaining supplies, processing mailings, and supporting special projects. Independent judgment is required to prioritize tasks, organize workloads, and recommend office practice improvements. The role also requires maintaining confidentiality of sensitive information.

Department:

Blue Mantis

Location:

Onsite

Compensation:

$15.00 - $20.00 / hour

Job Details

This is a part-time role, 20 hours per week, with a hybrid work environment.

Essential Functions & Responsibilities

General Office Support

• Provide support to employees, visitors, and clients as needed.
• Maintain an organized office environment.
• Manage incoming and outgoing mail and shipments.
• Perform administrative duties such as filing, typing, copying, and scanning.
• Monitor and restock office equipment and supplies across multiple locations.
• Coordinate with executive assistants for requests from senior management.

Administrative Assistance

• Support various departments with projects and administrative tasks.
• Send gift cards, swag kits, flowers, and gifts.
• Coordinate business cards for new hires.
• Update and maintain labor law posters.
• Assist with meeting arrangements and create shipping labels.

Facilities Coordination

• Ensure efficient office operations based on business priorities.
• Coordinate repairs and maintenance with vendors.
• Monitor office appliances and coordinate supplies and repairs.

Qualifications

• Proficiency in MS Office and general office procedures.
• Ability to handle interruptions and adapt to changing priorities.
• Excellent communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Attention to detail and strong administrative skills.
• Ability to build professional relationships at all levels.
• High School Diploma required; Associate’s degree preferred.
• Minimum of 1 year experience in customer service or office support.

Work Environment

• Hybrid/remote work setting.
• Office environment with prolonged computer use.
• May require lifting up to 15 pounds.

Reasonable accommodations will be provided for employees with disabilities.

This description provides a general overview of the role; it is not exhaustive of all responsibilities, duties, or skills required.

Blue Mantis is an Equal Opportunity Employer, committed to diversity and inclusion. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics.