Administrative Office Assistant

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 47,000 - 70,000; Full time

Job summary

The Pennsylvania State University’s Applied Research Laboratory in State College, PA is seeking an experienced administrative office assistant to support the All-Domain Analytics and Signatures Office (A2SO). The role requires proactive, team-oriented, and customer-service focused individuals to manage workload, priorities, deadlines, compliance, and office support.

You will handle general administrative tasks for division heads, coordinate calendars across multiple offices and government

Qualifications

• GED or HS diploma with 2+ years of relevant experience.
• Ability to handle confidential administrative duties.
• Experience coordinating calendars and meetings across multiple calendars.
• Experience with procurement processes and sponsor requirements.
• Experience with travel and expense reconciliations.

Responsibilities

• Assist with general administrative functions for A2SO leadership.
• Perform moderately complex and confidential duties.
• Monitor HR, security, IT, and facility processes to meet deadlines.
• Coordinate calendars and events for government sponsors and internal meetings.
• Initiate purchasing, manage supplies, and follow sponsor requirements.
• Assist with travel and expense reconciliations.

Skills

Administrative support

Calendar management

Procurement requests

Travel expense reconciliation

Communication skills

Education

GED/HS with 2+ years experience

Job description

POSITION SPECIFICS

We are searching for an experienced administrative office assistant who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office (A2SO) of the Applied Research Laboratory at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and assisting the division needs. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Assist with general administrative functions and activities for A2SO division heads and leadership


• Perform moderately complex and confidential administrative duties


• Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met


• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors and event planning


• Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements


• Assist with travel and expense reconciliations

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Notice regarding employment at the Applied Research Laboratory (ARL): Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $46,800.00 - $70,200.00. Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted.

Required Certifications: None

Candidates must submit a cover letter of interest and a resume to be considered.

Your working location will be fully on-site, located in State College, PA.

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.