Administrative Manager - Quincy, IL

ADM; Quincy (IL); On-site; USD 66,000 - 120,000; Full time

Benefits offered by this job

Paid time off

Adoption assistance

Tuition assistance

LinkedIn Learning

Job summary

ADM is seeking an Administrative Manager in Quincy, IL to oversee high-level administrative functions that support plant operations. You will track KPIs, coordinate communications, maintain processes, and provide strategic administrative support to plant leadership and staff.

You will partner with Talent Acquisition and leadership to coordinate recruitment, manage onboarding, and ensure consistent information flow.

Qualifications

• High school diploma or equivalent; degree in business/office administration preferred.
• Strong organizational skills with high accuracy.
• Excellent written and verbal communication abilities.
• Proficient with Microsoft Office Suite and basic office equipment.
• Ability to manage multiple tasks and meet deadlines.
• Independent worker who can also collaborate with teams.
• Maintain confidentiality and professional conduct.

Responsibilities

• Serve as administrative partner to plant leadership, prioritizing and supporting operational planning.
• Track decisions, commitments, and follow-ups from meetings for timely execution.
• Establish standard administrative procedures and monitor their effectiveness.
• Analyze and distribute reports on operational KPIs to support decisions.
• Assist with policies, benefits inquiries, attendance, and general admin matters.
• Coordinate recruitment activities with Talent Acquisition and leadership.
• Oversee onboarding to ensure proper documentation and resources.
• Maintain cadence for plant communications and meeting schedules.
• Develop and monitor administrative processes, including audits and program compliance.
• Oversee procurement and inventory of office supplies and materials.
• Maintain document control and retention practices.
• Provide high-level support including project tracking and meeting assistance.
• Identify opportunities to streamline processes and improve reporting.

Skills

Organizational skills

Written/verbal communication

Multi-tasking

Independent worker

Team collaboration

Education

High school diploma or equivalent

Business/office admin degree preferred

Tools

Microsoft Office Suite

Job description

Job Description

Administrative Manager - Quincy, IL

Job Summary

The Administrative Manager is responsible for overseeing and coordinating high-level administrative functions to support efficient plant operations and organizational effectiveness. Key responsibilities include tracking and reporting key performance indicators (KPIs), coordinating the schedule and cadence of communication and informational meetings, maintaining administrative processes, and providing strategic administrative support to plant leadership and personnel. This position reports to the Complex Manager.

Job Responsibilities

• Serve as a trusted administrative partner to plant leadership, anticipating needs, coordinating priorities, and supporting operational planning.

• Track key decisions, commitments, and follow-up actions from plant meetings to promote timely execution and accountability.

• Establish standardized administrative procedures, monitor effectiveness, and implement improvements that strengthen consistency, efficiency, and compliance across the plant.

• Compile, analyze, and distribute reports related to key operational metrics to support informed decision-making and performance monitoring.

• Serve as an administrative resource for colleagues inquiries related to policies, benefits, attendance, and other general administrative matters.

• Partner with Talent Acquisition and plant leadership to coordinate recruitment activities, including interview scheduling, and interview participation as needed.

• Oversee and coordinate the onboarding process to ensure new colleagues complete required documentation, receive necessary resources, and are prepared for a successful transition into the organization.

• Establish and maintain a consistent cadence for plant communication and informational meetings, coordinating schedules, agendas, materials, and follow-up actions.

• Develop, maintain, and monitor administrative processes, including layered audits related to recognition, qualifications, and other applicable programs, ensuring timely completion.

• Oversee the procurement, organization, and inventory of office supplies, project materials, uniforms, and other resources to support plant operations.

• Maintain effective document control processes, and record retention practices to ensure information is accurate, accessible, and properly maintained.

• Provide high-level administrative support to plant leadership and operations management, including document preparation, project tracking, meeting support, and other administrative activities.

• Identify opportunities to streamline administrative processes, improve reporting accuracy, strengthen communication, and enhance overall plant and organizational effectiveness.

Job Requirements

• High school diploma or equivalent required; degree in business administration, office management, or related field is preferred.

• Strong organizations skills; attention to detail and high level of accuracy.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and basic office equipment.

• Problem-solving skills and ability to handle multiple tasks simultaneously.

• Ability to work independently as well as in a team setting.

• Efficient in prioritizing tasks and meeting deadlines.

• Strong documentation skills and ability to maintain strict confidentiality in all aspects of the role.

• Must be reliable, ethical, and professional.

• Expected to actively support and participate in the plant’s safety and environmental programs.

ADM requires the successful completion of a background check.

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

$65,700.00 - $120,000.00

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).

• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.

• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

• Paid time off including paid holidays.

• Adoption assistance and paid maternity and parental leave.

• Tuition assistance.

• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.