ADMINISTRATIVE MANAGER, CAREER DEVELOPMENT, School of Medicine, Student Affairs BOSTON, MA

Boston University; Massachusetts; On-site; USD 55,000 - 90,000; Full time

Job summary

An established industry player in higher education is seeking an Administrative Manager for Career Development. This pivotal role involves guiding medical students through the residency application process, ensuring they meet all requirements and deadlines. The successful candidate will be responsible for developing communication strategies, managing evaluations, and overseeing significant events at the Medical School. With a focus on student support and administrative excellence, this position offers a dynamic environment where your contributions will shape the future of aspiring medical professionals. Join a team dedicated to fostering career development in a collaborative and engaging setting.

Qualifications

• Bachelor's Degree and 3-5 years of related experience required.
• Proficiency in Microsoft Office, especially Excel, is essential.

Responsibilities

• Manage residency application processes and timelines effectively.
• Oversee the Medical Student Performance Evaluation process.
• Support major events at the Medical School, including graduations.

Skills

Interpersonal Skills

Communication Skills

Event Planning

Multitasking

Sound Judgment

Education

Bachelor's Degree

Tools

WordPress

Microsoft Office

Outlook

Excel

Job description

ADMINISTRATIVE MANAGER, CAREER DEVELOPMENT, School of Medicine, Student Affairs

Category

Boston University Medical Campus --> Administrative/Support/Clerical

Job Location

BOSTON, MA, United States

Tracking Code

25500855690403

Posted Date

4/3/2025

Salary Grade

Grade 47

Position Type

Full-Time/Regular

The Administrative Manager for Career Development is the primary source of information for students, faculty, and staff for all matters of residency application and related functions and processes. Preparation for the process begins early in medical school, with the bulk of the application process taking place in students' third and fourth years. This role manages internal and external timelines, requirements, policies, tracking, and materials all with the purpose of supporting students toward their ultimate medical career goals.

Core Responsibilities:

Residency Applications & Timelines: (35%)

• Remains up-to-date on policies and organizations who dictate match information & timelines (i.e. NRMP, other residency application portals, etc).
• Informing stakeholders of important application requirements and timelines, including but not limited to students, staff, Deans, Clerkship Coordinators, Department Heads, Field Specific Advisors.
• Communication with students via email, in-person meetings, and website/Blackboard updates regarding career preparation requirements.
• Develop and implement effective communication strategies for keeping students on track.
• Develop content and organize information to be delivered to students in mandatory Class Meetings and Orientations.
• Establish systems for tracking and reporting student application progress and Dean progress in the residency application process.

Administration of Medical Student Performance Evaluation (MSPE): (30%)

• Oversee the process of building the MSPE from start to finish, including student/Dean assignment process and administration of Biosketch.
• Primary developer of all students' MSPE Draft (including evaluations, templates, and datapoints).
• Review and finalization process of MSPE.
• Upload of MSPE into application systems.
• Residency Match data management and reporting.

Administrator of Student Evaluations and Promotions Committee: (20%)

• Manage Committee membership and work directly with Chair to administer meetings monthly.
• Record keeping for student files related to the committee.
• Comply with School policies.
• Student Record and data management and reporting.

Other Administrative Responsibilities: (15%)

Student Letter/Document Requests:

• Oversee student document requests including but not limited to postgraduate document requests, letters of support or recommendation, tuition reimbursement process.

Support of Major Events and Programs:

• Support major events at the Medical School, including White Coat Ceremony, Orientations, Match Day, Awards Ceremony, and Graduation in both preparation and execution.

Departmental Day-to-Day Operations:

• Contribute to day-to-day office workflow, including answering phones, student locker assignments, booking student appointments with the Associate and Assistant Deans, greeting visitors, ordering office supplies, and replying to student inquiries.

Required Skills

Required Qualifications:

• Bachelor's Degree and 3-5 years of related experience.
• Proficiency in WordPress, Outlook, and Microsoft Office applications, especially Excel.
• Able to prioritize and multitask; event planning experience; sound judgment; the ability to work independently as well as in a team environment.
• Strong interpersonal and communications skills; able to maintain a high level of professionalism; ability to interact with many individuals at all levels.
• Demonstrated interest and experience in higher education.
• Willingness to learn about medical education, physician career planning, AAMC, NRMP, and other organizations involved in medical students' career pathways.