Administrative Manager, ASG II (Hybrid)

UTMB Health; Galveston (TX); Hybrid; USD 65,000 - 85,000; Full time

Job summary

UTMB Health in Galveston, TX is seeking an Administrative Manager, ASG II for a hybrid role. You will oversee the business and clerical activities of the department, focusing on recruitment and onboarding for Faculty and Advanced Practice Providers.

The position requires a Bachelor's degree and at least three years of related experience, with strong liaison skills between departmental leadership, HR, credentialing, and search committees.

Qualifications

• Bachelor's degree or equivalent with 3 years related experience.
• Manage end-to-end recruitment and onboarding for Faculty and APP roles.
• Coordinate onboarding activities and credentialing support.
• Liaise between departmental leadership, HR, credentialing, and search committees.
• Maintain accurate records of recruitment and onboarding.
• Provide high-level customer service to candidates and leaders.
• Collaborate with IT, HR, and Compliance to meet onboarding requirements.
• Perform administrative duties with discretion.

Responsibilities

• Oversee end-to-end recruitment for Faculty and APP positions.
• Coordinate onboarding activities and credentialing support.
• Liaise with leadership, HR, credentialing, and search committees.
• Develop onboarding checklists and timelines.
• Collaborate with IT, HR, and Compliance to fulfill onboarding requirements.
• Maintain recruitment and onboarding records.
• Provide high-level customer service to candidates.
• Handle administrative duties with discretion.

Skills

Recruitment management

Onboarding coordination

Stakeholder communication

Records management

Customer service

Education

Bachelor's degree

Tools

HRIS

Credentialing systems

Job description

Administrative Manager, ASG II (Hybrid)

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2605658

Minimum Qualifications:

Bachelor's degree or equivalent and three years related experience.

Job Description:

To manage the business and other clerical activities for a department.

Job Duties:

• Manage the end-to-end recruitment process for Faculty and APP positions, including job postings, applicant tracking, interview scheduling, and offer processing.

• Serve as the primary liaison between departmental leadership, HR, credentialing, and search committees to ensure timely and effective communication.

• Coordinate onboarding activities to ensure a seamless transition for new Faculty and APPs, including orientation scheduling, credentialing support, and equipment/space preparation.

• Develop and maintain onboarding checklists and timelines tailored to Faculty and APP roles.

• Collaborate with other departments (e.g., IT, HR, Compliance) to ensure onboarding requirements are met.

• Provide high-level customer service to candidates, new hires, and departmental leadership.

• Maintain accurate and up-to-date records of recruitment and onboarding activities.

• Act as a resource for inquiries related to hiring processes, onboarding steps, and institutional policies.

• Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment

Salary Range:

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.