Administrative Lead

Pfizer Inc; New York (NY); Hybrid; USD 46,000 - 76,000; Full time

Benefits offered by this job

401(k) plan with Pfizer Matching

Paid vacation/holidays/personal days

Health benefits

Job summary

Pfizer Inc in New York City is seeking an Administrative Lead to provide comprehensive admin support to senior leaders. You will manage records, verify data, respond to emails, and schedule meetings, acting as the go-to contact for administrative activities and driving efficient operations.

You will create agendas, organize meetings, and capture minutes for meetings and conference calls, while ensuring accuracy and confidentiality in all tasks.

Qualifications

• High School Diploma or GED with at least 6 years of experience.
• Demonstrated planning and organizing skills.
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word.
• Excellent attention to detail and interpersonal skills.

Responsibilities

• Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
• Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
• Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
• Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
• Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
• Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
• Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
• Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
• Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.

Skills

Administrative support

Scheduling

Data management

Communication

Collaboration

Confidentiality

Education

High School Diploma or GED

Tools

Ariba

Microsoft Office

PowerPoint

Excel

Word

Job description

Administrative Lead### Administrative LeadApply: United States - New York - New York City: United States - Massachusetts - Cambridge: United States - Connecticut - Groton: United States - Pennsylvania - Collegeville: Full time: Posted Today: 4966134**Use Your Power for Purpose**A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication. **What You Will Achieve**In this role, you will:* Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.* Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.* Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.* Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.* Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.* Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.* Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.* Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.* Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.* Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects. **Here Is What You Need (Minimum Requirements)*** High School Diploma or GED with at least 6 years of experience* Demonstrated planning and organizing skills* Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word* Excellent attention to detail and interpersonal skills* Ability to work with confidential documents and information* Strong communication and collaboration skills* Ability to carry out all office functions proficiently and complete quality work on a timely basis **Bonus Points If You Have (Preferred Requirements)*** Prior experience as an Administrative Assistant supporting executive leadership in a global organization* Knowledge of the pharmaceutical industry and healthcare environment* Experience in training others and providing guidance to the team* Strong organizational skills and the ability to manage multiple tasks simultaneously* Proactive approach to work and the ability to initiate follow-up actions* Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use**NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS**Provide support and travel during off-site meetings, typically involves in frequent air travel.Additional Information:* Work Location Assignment: Hybrid ( This is a hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week or more as needed.)* Last Day to Apply: November 18, 2026The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.This role is posted in multiple locations. If you are applying for the role in an secondary job posting location where pay transparency regulations apply, your Talent Advisor will share the local pay information with you during the first interview.Relocation assistance may be available based on business needs and/or eligibility.**Sunshine Act**Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.**EEO & Employment Eligibility**Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [e-mail]. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.