Administrative Intern - Planning Department *Revised*

City of Ontario; Ontario (CA); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Paid internship

Job summary

City of Ontario is offering an Administrative Intern position in the Planning Department. You will assist with administrative and technical tasks, support plan reviews and data collection, and help analyze information relevant to land use and urban planning.

The role emphasizes learning through hands-on projects, excellent communication, and teamwork in a fast-paced municipal office. The internship is paid and part-time, with guidelines for professional development and public service values.

Qualifications

• Equivalent to completion of two years of college with major coursework in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field.

Responsibilities

• Assist management, professional, and technical staff with basic administrative and technical tasks.
• Review minor development plans, conditional use permits, and variance entitlements; assist with plan check reviews.
• Perform research and preliminary administrative analysis.
• Review and summarize publications and documents.
• Assist the public on the phone or at the counter.
• Operate computers, printers and other office equipment.

Skills

Professional communication

Customer service

Data collection and analysis

Initiative and learning mindset

Verbal and written communication

Teamwork and collaboration

Detail-oriented and organized

Adaptability to fast-paced environment

Education

Two years of college in Planning or related field

Job description

Administrative Intern - Planning Department

REVISED 10/21/2024: Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. Qualified applicants are encouraged to apply early as this recruitment may close at any time without notice. Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process.

Do you have a passion for serving the Community? Are you interested in gaining valuable experience in the field of Planning? If so, the City of Ontario has the perfect position for you! The Planning Department is searching for a highly motivated individual to join our team as an Administrative Intern.

As an Administrative Intern for the Planning Department, your primary duties will be to assist in and complete a wide variety of administrative, technical, and research assignments related to the Planning Department. Furthermore, you will be provided with learning opportunities to enhance technical knowledge and often challenged with a variety of moderate to complex projects to develop analytic skills related to the field of Planning. As with any internship experience, individuals who are resourceful with a desire and initiative to learn as much as possible from experienced employees will have the greatest benefit from their internship.

The Ideal Candidate

• Represent the City in a professional manner.
• Excellent customer service skills
• Collect and analyze data.
• Take initiative and have the motivation to learn and help.
• Possess excellent verbal and written communication skills.
• Work efficiently both independently and in a team setting.
• Have a proactive mindset.
• Be detail-oriented with outstanding organizational skills
• Able to work in a fast-paced office environment

The successful candidate will embody the Department's mission and vision as well as the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City's Customer Service Philosophy – Empathy, Respect, and Problem Solving.

The Administrative Intern is a paid, part-time/temporary position scheduled to work no more than 29 hours per week and is not eligible to participate in the City's health insurance or retirement plans.

The Planning Department

The Planning Department plays a critical role in achieving the City Council's goals and objectives relative to land use, urban design, and the quality and sustainability of the built environment. While, the Planning Department is comprised of three divisions: Administration; Land Development (includes Entitlements, Landscape and Airport Planning); and Advanced Planning (includes Historic Preservation, Healthy Ontario and General Plan); it is the Planning Department team, as a whole, to focus on the development that enhances economic value, quality of life, and complete community. The ideal college majors include Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field.

For additional information, please review the Planning Department's webpage.

The Community Development Agency

The Community Development Agency is charged with planning, developing, administering, and implementing the framework for sustained, comprehensive leadership in building the Ontario Community and improving the quality of life of the people of Ontario. The Agency serves the City's residents and businesses by assisting, regulating, developing, and preserving residential and commercial development within the City. The Agency currently encompasses Development Administration, Planning, Building, Community Improvement, Engineering, and Housing.

The City of Ontario

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City’s team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City’s vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario’s 2026 State of the City video by clicking on the link below as well as the other links to learn more about the City:

The essential functions typically performed by the Administrative Intern assigned to the Planning Department include the following:

• Assistsmembers of management, professional, andtechnical staffbyperforming basic administrative, andtechnicalassignments.
• Review minor Development Plan, Conditional Use Permit, and Variance Entitlement Applications and minor construction plan check review.
• Performsresearchandpreliminaryadministrativeanalysis.
• Reviewsandsummarizespublicationsanddocuments.
• Assists the public on the phone or at the public counter.
• Operates personal computers, printers, and other office equipment.

Education

Equivalent to completion of two years of college with major coursework in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field.

Proof of successful completion of one or two years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.

NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Desirables

Current enrollment in upper division courses of a bachelor's degree program in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field or a graduate with a bachelor's degree in the field above.

Experience working with the public. Previous work or internship experience with a local, county, or other government agency.

Experience researching, collecting, and/or presenting data in a professional setting.

Licenses

Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment are required.