Administrative Fellowship Program Manager (Hybrid)

Advocate Health; Oak Brook (IL); Hybrid; USD 65,000 - 98,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Educational assistance

Retirement plan

Job summary

Advocate Health is seeking an experienced Administrative Fellowship Program Manager to guide the enterprise-wide Administrative Fellowship Program. You will shape meaningful learning experiences for emerging healthcare leaders and partner with executive sponsors, regional teams, Talent Acquisition, and program leaders to ensure alignment with Advocate Health’s mission.

The role requires strong project management, stakeholder engagement, and autonomous execution while maintaining program quality

Qualifications

• Bachelor’s degree in Healthcare Administration or related field.
• Typically requires 5 years of experience in human resources, training and development, leadership, organizational development, or HR consultation.
• Effective group facilitation and internal consulting skills.
• Excellent verbal and written communication with executives and teams.
• Ability to manage multiple workstreams effectively.

Responsibilities

• Manage recruitment, compliance, onboarding, offboarding, budget coordination, event planning, and scheduling.
• Collaborate with executive sponsors and stakeholders to align activities with strategic priorities.
• Develop fellowship schedule with regional stakeholders and rotation needs.
• Organize mentorship, leadership workshops, executive panels, and learning experiences.
• Coordinate annual fellowship recruitment activities with Talent Acquisition and regional partners.
• Implement and monitor program quality and fidelity across regions.
• Lead program deliverables autonomously with timely updates to sponsors.
• Communicate program information, timelines, and updates to leadership and fellows.

Skills

Project management

Stakeholder engagement

Executive communication

Facilitation

Leadership

Team collaboration

Education

Bachelor’s degree in Healthcare Administration or related field

Tools

Microsoft Office

Job description

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Department:

14206 Enterprise Corporate - People & Culture Workforce Development

Status:

Full time

Benefits Eligible:

Yes

Hou** rs Per Week:

40

Schedule Details/Additional Information:

Hybrid Role with Travel

Approved remote states: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IL (ONLY Midwest), IN, LA, KS, KY, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, WY.

Pay Range:

$47.50 - $71.25

Join Us in Redefining Care

At Advocate Health , we’re committed to helping people live well by delivering exceptional care with compassion, innovation, and expertise. We’re seeking an experienced Administrative Fellowship Program Manager to support the continued growth, coordination, and success of our Administrative Fellowship Program across the enterprise.

In this role, you’ll help shape meaningful learning experiences for emerging healthcare leaders while partnering closely with executive sponsors, regional stakeholders, Talent Acquisition, and program leaders to ensure the fellowship remains aligned with Advocate Health’s strategic priorities and mission to improve health, elevate hope, and advance healing for all.

About This Opportunity

The Administrative Fellowship Program Manager is responsible for leading and coordinating a wide range of programmatic, operational, and administrative functions that support the Advocate Health Administrative Fellowship Program. This includes recruitment, compliance, onboarding, offboarding, budget coordination, event planning, scheduling, fellowship rotations, mentorship experiences, leadership workshops, executive panels, and program evaluation.

This role requires strong project management, thoughtful stakeholder engagement, and the ability to drive work autonomously while maintaining program quality, consistency, and integrity across multiple regions and functional areas.

What You’ll Do

• Manage a broad range of administrative responsibilities, including recruitment, compliance, onboarding, offboarding, budget coordination, event planning, and scheduling.
• Consult and collaborate with executive sponsors and key stakeholders across the enterprise to ensure program activities and projects are aligned with organizational strategic priorities.
• Manage fellowship schedule development, ensuring consistency with program specifications and functional area rotation needs in partnership with regional stakeholders.
• Organize program elements related to mentorship, leadership workshops, executive panels, and other fellowship learning experiences.
• Coordinate annual fellowship recruitment activities, including conference attendance, advertising, external website management, and interview scheduling in partnership with Talent Acquisition and regional stakeholders.
• Implement, monitor, and assess the Administrative Fellowship Program with quality and fidelity, maintaining program integrity and identifying opportunities for improvement.
• Drive program deliverables autonomously, ensuring timely updates and follow-through with executive sponsors and key stakeholders.
• Communicate effectively with executive leadership, sponsors, regional stakeholders, and fellows regarding program information, events, timelines, and updates.
• Annually develop the program calendar, including dates, locations, facilitators, and times in partnership with regional stakeholders and executive sponsors.
• Plan and prepare annual program evaluations and upcoming fellowship activities, including scheduling, material distribution, reporting, and tracking action items from workgroup meetings and Administrative Fellow Advisory Council meetings.

What You’ll Bring

• Bachelor’s degree in Healthcare Administration, Organizational Development, Human Resources, or a related field.
• Typically requires 5 years of experience in human resources, training and development, leadership, organizational development, HR consultation, or a related field.
• Effective group facilitation and internal consulting skills.
• Strong research skills with the ability to develop sound proposals and successfully implement programs.
• Ability to influence and develop others who are not direct reports in order to move toward common goals and outcomes.
• Exceptional project management skills with the ability to manage multiple workstreams effectively.
• Excellent verbal and written communication skills with the ability to interact with executives, management, physicians, teammates at all levels, and fellows.
• Ability to work effectively with diverse audiences across different generations, cultures, and learning styles.
• High level of proficiency using Microsoft Office Suite, similar products, and other technology solutions.
• Ability to navigate ambiguity, establish priorities, and remain focused in a changing environment.
• Strong collaboration skills with the ability to work effectively in a team-based environment.

Preferred

• Experience supporting healthcare, academic, fellowship, leadership development, or early career talent programs.
• Experience partnering with executive leaders and cross-functional stakeholders.
• Experience planning large-scale program activities, events, interviews, or learning experiences.
• Prior experience in program evaluation, continuous improvement, or reporting.

Additional Information

• No licensure, registration, or certification is required.
• Position requires travel to market and regional locations across the Advocate Health geographical footprint for relevant meetings and events.
• This position requires the use of a computer and sitting for prolonged periods of time.
• Must demonstrate the ability to communicate and concentrate effectively.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities required of the incumbent. The incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate’s job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.; please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

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