Administrative Director

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 115,000 - 128,000; Full time

Job summary

The Stanford Institute for Research in the Social Sciences (IRiSS) seeks an Administrative Director to oversee all administrative activities, including finance, research administration, human resources, events, and facilities. This 100% FTE, continuing position requires strong on-site engagement and a commitment to service excellence.

Hybrid work is expected with on-site days at Stanford, and occasional nights or weekends for events and coordinating with partners.

Qualifications

• Experience managing HR life cycle for employees, from hiring to offboarding.
• Ability to oversee budgeting, forecasting and financial reporting.
• Proven track record organizing academic or professional events.
• Familiarity with Stanford systems and enterprise tools is a plus.

Responsibilities

• Oversee all administrative activities for IRiSS and affiliated centers.
• Supervise staff and provide guidance to administrative teams.
• Manage budgeting, forecasting and internal financial controls.
• Coordinate events, conferences and stakeholder meetings on campus.

Skills

HR management

Operations leadership

Event organization

Cross-functional collaboration

Office/GSuite proficiency

Tools

Oracle BI

GFS

Drupal/Wordpress

MailChimp

Qualtrics

PowerPoint/Google Slides

Canva/InDesign

Zoom

Google Workspace

Job description

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

Work Arrangement

Hybrid work schedule (at least 3 days per week on-site). May require working flexible hours, including occasional nights and weekends.

Budgeted Salary

The budgeted base salary range for this position is $115,000 to $128,000 per annum.

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description

The Stanford Institute for Research in the Social Sciences (IRiSS) facilitates cutting-edge interdisciplinary collaborations, helps to train the next generation of social science scholars, and incubates medium- to long-term research initiatives addressing critical social challenges. We support social science research at Stanford by expanding access to untapped sources of and powerful computing tools and promoting innovation in both quantitative and qualitative research methods. In this dynamics and exciting time for the social sciences, IRiSS helps Stanford faculty and graduate students produce groundbreaking findings that continue to advance the frontiers of our knowledge of the social world.

Brief Position Summary

IRiSS seeks an Administrative Director to join our team and oversee all administrative activities at the Institute, including finance, research administration, human resources, events, and facilities. In addition to supervising these functions for the Institute, the Administrative Director plays a critical role in overseeing the administrative functions of the Institute’s research centers, including the Center on Poverty and Inequality, the Immigration Policy Lab, the Center for Affective Science, the Stanford Institute for Excellence in Survey Research, the Center for Global Ethnography, and the Center for American Democracy. Financial responsibilities include independently performing and managing moderately complex financial functions related to budgeting and forecasting, and providing training and guidance as needed. This may require specific knowledge and skills in the broad application of internal financial systems and policies as well as an understanding of external regulations. The Administrative Director will directly supervise two or more staff within IRiSS, and provide guidance and mentoring as needed to administrative staff in IRiSS research centers.

The Administrative Director will work under general supervision of the Executive Director. Our ideal Administrative Director will be capable of seeing the big picture without losing sight of details and will have a track record of communicating effectively with a range of different audiences. The Administrative Director will demonstrate a commitment to continuously improving our internal systems and processes while contributing to a team-based and service-oriented culture at the Institute. A strong on-site presence is essential to foster community, visibility, and direct engagement with faculty, students, post-baccalaureate researchers, and other stakeholders in IRiSS. Finally, the ideal Administrative Director will be motivated to learn new and unfamiliar business topics, policies, and procedures on an ongoing basis to ensure that IRiSS is a good citizen of the School and University, and an excellent partner to our affiliates and fellow units across campus.

This is a 100% FTE, continuing position.

Preferred Qualifications

Additional highly preferred qualifications for this position include:

• Demonstrated proficiency with Stanford systems, including Oracle Business Intelligence and GFS.
• Experience managing the entire HR life cycle for employees, from recruiting and hiring to termination and offboarding.
• Experience organizing and hosting typical academic events like conferences, workshops, panel discussions, etc.
• Familiarity with basic communications tools like Drupal or Wordpress-based websites, MailChimp and other kinds of mailing lists, Qualtrics, PowerPoint or Google Slides, Canva or InDesign, major social media platforms, basic audio/video editing
• Familiarity with the policies and procedures associated with research administration at Stanford.
• Proficiency with cloud-based collaboration, especially using Google Workspace products, running hybrid meetings via Zoom, etc.
• Familiarity with one or more social science disciplines.