Administrative Director

Colorado ACDA; Denver (CO); Hybrid; USD 9,000 - 11,000; Part time

Job summary

Voices West seeks an Administrative Director as an independent contractor to secure grant funding and assist the Board with day-to-day operations.

Responsibilities include grant development, donor management, concert production, volunteer coordination, and representation at community events. The role requires flexibility for seasonal workload and attendance at meetings and events.

Qualifications

• Strong interpersonal, communication and writing skills required or beneficial.
• Experience with grant writing is a plus.
• Ability to learn and use various computer-based applications quickly.

Responsibilities

• Grant development: write grant applications and reports and research opportunities.
• Maintain donor database and public donor list; assist with relationships with funders.
• Concert production: manage online box office, ticketing, streaming and mailing lists; assist with venue management.
• Volunteer coordination: recruit, engage and support volunteers; recognize volunteers.
• Attend Board meetings and represent Voices West at community events.

Skills

Interpersonal skills

Writing ability

Grant writing experience

Attention to detail

Organization skills

Computer literacy

Job description

Voices West is seeking an Administrative Director to work as an independent contractor in securing grant funding for the organization and assisting the Voices West’s Board of Directors with day-to-day operations of the organization.

Responsibilities

Development and Grants

• Write Voices West’s grant applications and reports and research potential grant opportunities.
• Gather and organize organizational information for use in grant applications and reports.
• Maintain Voices West’s donor database and public donor list.
• Assist in establishing and maintaining relationships with current and potential grantors and other funders.

Concert Production

• Manage Voices West’s online box office, ticketing system, concert live streaming, and patron and mailing lists.
• Assist with venue management for concerts and other events.
• Assist with supplies and volunteer organization for Voices West performances and other events.
• Recruit, engage, and support volunteers for Voices West concerts, community outreach events, and other Voices West events.
• Assist with volunteer recognition.

Other

• Attend monthly Board of Directors meetings.
• Assist in representing the organization at community events/workshops related to the duties listed above.

Requirements and Qualifications

• Strong interpersonal, communication and writing skills are required. Experience with and/or education in grant writing is a plus.
• Strong attention to detail and organizational skills are required.
• The ability to quickly learn and utilize various computer-based applications is required.
• While many aspects of this position may be fulfilled remotely, the position does require that the applicant live in a location that allows them to attend events and meetings on a regular basis.
• This position has seasonal fluctuations in the amount of work required. In particular, January through April requires more time due to concerts and grant deadlines, whereas May through July requires significantly less time. A qualified candidate would be able to plan for and accommodate these fluctuating demands.

Compensation

The Administrative Director is a part-time independent contractor with yearly compensation of $10,000, paid in monthly installments.

Hiring Timeline

The new Administrative Director would begin working in August of 2026.

Voices West

Since 1978, Voices West has had a long tradition of choral excellence and creative and engaging concert programming for audiences along the Colorado front range. Voices West’s 50+ member roster includes a wide variety of avocational singers including teachers, realtors, scientists, lawyers, engineers, and stay-at-home parents and caregivers. Under the leadership of Music Director, Michael Kreuger, Voice West performs a concert season of 8–10 major performances. Our smaller ensemble, Summit Sound, brings additional performances deeper into the community by performing at senior living centers, community celebrations, and other events.

Voices West Mission Statement

It is the mission of Voices West to:

Bring hope and contribute to the well-being and vitality of our community through beautiful, diverse, and inspirational choral music;

Welcome the whole and authentic self of each person who sings with us and experiences our music so they are celebrated, valued, and nurtured; and

Support and promote choral music education in our community and schools, knowing that choral music is essential to humanity.

Voices West does not and shall not discriminate on the basis of race, color, religion, creed, gender, sexual orientation, gender identity, gender expression, age, national origin, ancestry, disability, marital status, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, auditioning and selecting singing members, selecting volunteers and vendors, and providing services. Voices West is committed to providing an inclusive and welcoming environment for its members, staff, volunteers, audience members, and vendors.