Administrative & Development Coordinator

Lanai Cat Sanctuary; Hawaii; On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Employer-paid health insurance

10 days of paid vacation

10 days of sick leave

10 paid holidays

Job summary

A nonprofit organization in Hawaii is seeking an Administrative & Development Coordinator to support fundraising and operational functions. The ideal candidate will have 3–5 years of relevant experience and strong proficiency in Microsoft Excel, along with excellent organizational skills. This role involves tracking donor records, preparing reports, and managing administrative workflows. The organization offers opportunities for growth and values the humane treatment of animals. Competitive hourly pay is provided.

Qualifications

• 3–5 years of experience in administrative, operational, reporting, or project coordination roles.
• Strong proficiency in Microsoft Office, especially advanced Excel skills.
• Experience with databases or CRM systems preferred.

Responsibilities

• Support fundraising operations by maintaining donor records and assisting with grant documentation.
• Prepare and maintain reports across multiple revenue and visitor platforms.
• Build and manage Excel-based tracking tools for internal reporting.

Skills

Administrative coordination

Project management

Advanced Microsoft Excel

Database management

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

• $25–$30 per hour, depending upon experience

About the Lanai Cat Sanctuary

Lanai Cat Sanctuary is a 501(c)(3) nonprofit providing a humane solution for feral cats while protecting native bird populations. Located on the island of Lāna‘i, Hawai‘i, the Sanctuary cares for more than 700 cats in a four-acre enclosed environment and welcomes thousands of visitors each year.

Our work sits at the intersection of animal welfare, conservation, and community engagement. It is mission-driven, fast-paced, and constantly evolving. Behind the scenes, strong systems and organized infrastructure make this work possible.

Nonprofit work is meaningful and demanding. It requires flexibility, initiative, and a willingness to step in where needed to help the organization succeed.

Website: www.lanaicatsanctuary.org

Role

The Administrative & Development Coordinator assists in strengthening internal systems that support fundraising, reporting, and daily operations. This role is ideal for someone who has demonstrated the ability to work independently, has strong follow-through and proactive communication, and whose strengths include organizing complex information, building efficient systems, and helping projects move forward in a collaborative, mission-driven environment.

Successful candidates take ownership of their work, keep projects and reporting organized, and look for ways to improve processes that help the organization operate more effectively.

Occasional travel to the island of Lāna‘i may be requested.

Key Responsibilities

• Support fundraising operations by tracking initiatives, maintaining donor records, and assisting with grant documentation and donor communications.
• Prepare and maintain reports and dashboards across multiple revenue and visitor platforms, ensuring data accuracy and consistency.
• Build and manage Excel-based tracking tools and support data organization used for internal reporting and decision-making.
• Coordinate administrative workflows including meeting scheduling, shared inbox management, travel logistics, and vendor coordination.
• Support cross-team projects and help maintain organized communication and documentation across departments.

Qualifications

We are seeking a motivated and dependable professional who consistently works to meet operational demands in a timely and reliable manner with great attention to detail. The candidate should possess the following skills:

• 3–5 years of experience in administrative, operational, reporting, or project coordination roles
• Strong proficiency in Microsoft Office, including advanced Microsoft Excel skills (pivot tables, lookup functions, and multi-sheet reporting tools)
• Experience working with databases or CRM systems preferred
• Experience supporting operational processes and preparing routine reports
• Strong organizational skills and deadline oriented
• Demonstrated ability to work independently in a remote environment
• Professional, reliable, and collaborative work style, flexible and collaborative team player
• Respect for and commitment to the humane treatment of animals
• A high school diploma or equivalent is required.

This role offers opportunities to grow. Individuals who are interested in growing within a mission-driven organization are encouraged to apply.

• $25–$30 per hour, depending on experience
• Employer-paid health insurance for the employee
• 10 days of paid vacation and 10 days of sick leave, accrued annually
• 10 paid holidays

To Apply

Please submit your resume and a cover letter as your application packet.

Lanai Cat Sanctuary is an Equal Opportunity Employer.