Administrative Coordinator to the Court Administrator/Law Librarian

Clinton County Commissioners; Lock Haven (Clinton County); On-site; USD 35,000 - 43,000; Full time

Job summary

Clinton County Commissioners' Court Administration seeks an organized administrative assistant to support the Court Administrator's office. Primary duties include typing, filing, answering phones, coordinating meetings, and handling confidential legal documents.

You will greet visitors, manage schedules, prepare Pro Se forms, maintain the Law Library, and assist court clerks as needed. The role demands discretion, reliability, and accurate data handling.

Qualifications

• High school diploma or GED required; prior legal field experience a plus.
• Valid driver's license and clean background check required.
• Satisfactory pre-employment drug screen and computer skills testing required.

Responsibilities

• Receives and screens calls; routes messages and provides information.
• Prepares and drafts legal documents and correspondence; maintains confidentiality.
• Maintains court calendars; schedules appointments and meetings.
• Greets visitors and assists the public; resolves issues and collects information.
• Assists Court Administrator and clerks; handles related duties as assigned.

Skills

Administrative support

Telephone etiquette

Scheduling

Drafting documents

Education

High school diploma / GED

Tools

Microsoft Office

Job description

MUST SUBMIT APPLICATION BY: September 21, 2026

QUALIFICATIONS: High School Diploma/ GED or higher. Previous experience and/or training; or equivalent combination of education, training, and experience in the legal field is a plus. A valid driver's license, satisfactory pre-employment drug screen, background check and completion of the computer skills testing also required.

SALARY: $38,767.00 (Grade H)

Summary

Under the direct supervision of the Court Administrator. Provides administrative and secretarial support for the Court Administrator's office. In addition to typing, filing and answering of telephone, performs duties such as coordination of meetings, obtaining supplies, working on special projects. Also, corresponds and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization, independent judgment is required to plan, prioritize, and organize

Essential Functions

The essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Receives and screens incoming telephone calls from the public and other individuals; routes calls and/or takes messages as necessary; answers questions from county employees, the public or other individuals as necessary; provides information accordingly.
• Prepares, types and drafts various legal documents and correspondence to include letters, memorandums, and other documents; reviews information for accuracy and completeness; makes corrections and/or additions as needed; maintains copies for departmental files and future reference; maintains confidentiality of all legal documents.
• Maintains individual schedules for Court Administrator and Assistant Court Administrator in the office; arranges and schedules appointments, conference calls and meetings; notifies individuals of dates and times and cancellations and/or changes in appointment times and dates.
• Greets visitors, attorneys and general public as necessary; answers questions and provides information; resolves conflict and/or problems; collects necessary information; makes copies and files for departmental use.
• Serves as a liaison between departments and other individuals; answers questions and provides information as required.
• Gathers and prepares court files for upcoming proceedings.
• Prepares, edits, organizes, and displays, Pro Se litigation forms and aids the public in gaining access to these forms.
• Prepares and updates daily public display court calendar.
• Utilizes various office equipment such as personal computers, calculator, fax machine, photocopier, scanner and other equipment as necessary to perform daily duties; uses various computer software in the preparations of documents, and resolution tracking; keeps apprised of changes in equipment and software; learns new programs as necessary.
• Receives incoming mail, sorts and distributes to appropriate individuals, prepares certified letters and outgoing mail, processes UPS; delivers to appropriate location. Maintains Law Library which includes but is not is not limited to the following:
• Maintains record of print materials available in Law Library.
• Maintains record of print materials received from publication companies or other entities.
• Receives and reviews invoices for Law Library materials including electronic research accounts for Law Library, Court and County.
• Determines if invoice is appropriate and should be authorized for payment by County.
• Authorizes invoice for payment by County.
• Communicates with employees of the County.
• Correlates invoices, shipping doc ments and bills.
• Delivers/forwards received materials to appropriate individuals and/or offices.
• Places/shelves/updates received materials in the Law Library.
• Removes materials from the Law Library that are replaced by new material or deemed irrelevant by the President Judge.
• May from time to time be called on to assist the MDJ Clerks assigned to Central Court.
• Performs other related functions as assigned or required by the President Judge, Judge, Court Administrator or Assistant Court Administrator.

Education and Experience

High school diploma/ GED or higher. Previous experience and/or training; or equivalent combination of education, training, and experience in the legal field is a plus.

Additional Job Requirements

Valid driver's license, satisfactory pre-employment drug screen and background check, and completion of the computer skills testing.

Performance Aptitudes

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools and/or materials used in performing essentials functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require the ability to utilize principles of fractional and/or interpret graphs.

Functional Reasoning: Requires ability to carry out instructions furnished in written, oral or diagrammatic form. Involves semi-route standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties, which are often characterized by frequent change.

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight. Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise violence, disease or pathogenic substances.

In completing the duties and responsibilities of the position, the Court Administrator expects the employee will adhere to all court policies, guidelines, practices and procedures; act as a role model both inside and outside the Court, perform duties as workload necessitates in a timely, accurate and thorough manner and be conscientious about meeting department productivity standards; and communicate regularly with supervisor about department issues.