Administrative Coordinator Technician PT

Center For Autism and Related Disorders, Inc.; Portland (ME); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

Raises after training

Weekend & holiday pay

Flexible PT schedule

Free mental health resources

Professional growth path

Rewards program

BCAT certification paid

Job summary

The Center for Autism and Related Disorders (CARD) seeks a part-time Administrative Coordinator Technician to assist the Operations Manager with daily center operations in Westbrook/Portland ME. You’ll help with opening/closing, scheduling, file maintenance, and center duties in a fast-paced environment.

Ideal candidates have a high school diploma or GED, 2+ years admin experience, and strong customer service skills. Bilingual English/Spanish is a plus, and HIPAA-aware practices are essential.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree in health administration, business or related field preferred.
• Minimum 2 years administrative experience.
• Project management experience preferred.
• Bilingual in English and Spanish preferred.

Responsibilities

• Opening and closing the center based on business needs.
• Assist with day-to-day scheduling adjustments.
• Coordinate and assist major and minor scheduling changes as directed.
• Monitor client and technician cancellations in accordance with cancellation policies.
• Support patients and clinicians during center-based services.
• Regular cleaning and sanitizing of entryways, common areas, and high-traffic spaces.

Skills

Active listening

Problem solving

Customer service

Multi-tasking

Written communication

Verbal communication

MS Excel

MS Word

IT support

Education

High school diploma or GED

Bachelor’s degree in health administration, business or related field

Tools

MS Excel

MS Word

Outlook

IT support

iPad proficiency

Job description

Hourly Rate: $20.00 – $24.00

WHY YOU’LL LOVE WORKING HERE:

• Earn more: Raises after training + milestone increases; weekend (+$1.50/hr) & holiday pay (+$3.00/hr)
• Grow fast: BT Levels 1–5 + hands‑on ABA experience
• Flexible work: Part‑time schedule across multiple settings
• Great support: Free virtual mental health + everyday discounts
• Career path: Clear growth from BT to advanced roles
• Extra perks: Rewards program (gift cards/PTO) + BenefitHub savings
• Education boost: BCAT certification paid (up to 3x) + pay increase
• Long‑term future: Fieldwork Fellowship Program, Pathways to Senior BT, leadership, and BCBA roles

ORGANIZATION

The Center for Autism and Related Disorders is seeking highly motivated professionals to join our team. As a member of our growing, founder‑owned organization, you’ll have the opportunity to join a well‑established, mission‑driven industry leader focused on helping people with autism live their best lives. CARD offers a dynamic work environment where your talents and skills will be valued and rewarded. The Center for Autism and Related Disorders (CARD) is among the world’s largest and most experienced organizations effectively treating individuals of all ages who are diagnosed with autism spectrum disorder. CARD treats autistic individuals using the principles of applied behavior analysis (ABA), which is empirically proven to be the most effective method addressing the behaviors and deficits commonly associated with autism. With locations throughout the US, CARD’s mission is to provide top‑quality services that help every patient fulfill their potential and live joyful lives. Through its network of trained behavior technicians, Board Certified Behavior Analysts, and researchers, CARD develops and implements quality, comprehensive, and individualized treatment programs that lead to success.

39 Mechanic Street Suite 300 Westbrook, Maine 04092

POSITION OVERVIEW:

The Administrative Coordinator Technician PT assists the Operations Manager in the day‑to‑day operations of the center. The Administrative Coordinator Technician PT will work under the supervision of the Operations Manager. The Administrative Coordinator Technician PT will be responsible for assisting their Operations Manager in a variety of tasks, including but not limited to opening/closing the center, scheduling, client/employee files, cleaning and various operational duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Opening and/or closing the center based on business needs
• Responsible for assisting with the day‑to‑day scheduling adjustments
• Coordinating and assisting major and minor scheduling changes as directed
• Monitoring client and technician cancellations in accordance with our cancellation policies
• Supports patients and clinicians during center‑based services
• Regular cleaning and sanitizing of entryways, common areas, high‑traffic office space and other areas of the center as determined by the Operations Manager
• Assist with the preparation and maintenance of employee and patient files in accordance with CARD policies and HIPAA standards
• Act as the greeter for the center and maintain a warm and welcoming environment providing excellent customer service
• All Part‑time AC Technicians must obtain training to be a behavioral technician and fill in as a technician when needed and/or provide routine therapy hours on a consistent scheduled basis as determined by leadership in the region
• Maintain inventory of all company equipment
• Attend required trainings and meetings
• Represent CARD professionally and ethically to internal and external stakeholders
• Additional duties as assigned

REQUIREMENTS:

• High school diploma or GED required
• Bachelor’s degree in health administration, business or related field preferred
• Minimum 2 years administrative experience
• Project management experience preferred
• Bilingual in English and Spanish preferred

KNOWLEDGE, SKILLS, AND ABILITIES:

• Flexible schedule to accommodate clinic and patient needs (including some evenings)
• Ability to execute active listening and problem‑solving skills to provide exceptional customer service
• Ability to react to day‑to‑day operational requirements in a professional and timely manner
• Ability to prioritiz
• e and multi‑task to meet deadlines
• Excellent inter‑personal relationship skills and the ability to work with individuals of all levels
• Proven strong written and verbal communication skills including phone and e‑mail etiquette
• Proven computer skills and knowledge of MS Excel, Word, Outlook; ability to provide IT support and use new computer systems and iPads
• Key characteristics: organized, energetic, intelligent, dependable, good listener, professional, attention to detail and collaborative spirit

WORK ENVIRONMENT:

• Includes a typical office environment, with exposure to excessive children noise or adverse environmental issues.

PHYSICAL REQUIREMENTS:

• Be able to work with patients who are seated on the floor, in small chairs, or other home, school, community and clinic environments
• Move frequently throughout the therapeutic setting to gather materials, anticipate, and respond to the movement of a patient, and/or provide instruction in a variety of settings, such as school, playground, clinic, or community locations
• Constantly position oneself to participate and respond to the movements and behaviors of patients, including but not limited to; bending, kneeling, crouching to teach a skill or assist a patient, running, sprinting, reaching and quick movements to block an open doorway or to prevent a patient from entering a traffic congested street
• Be able to utilize continuous visual tracking to monitor the movement of patients, as well as the items and circumstances in the surrounding environment
• Occasionally move to evade aggressive behaviors and/or physically block attempts to aggress towards others. Responding to behaviors may occasionally require bearing weight of a patient who is leaning, pushing, etc.
• Frequently teach patients to use vocal speech. Must be able to articulate sound and model speaking clearly, as well as listen to and shape vocal communication of patients
• Occasionally use modeling to teach gross motor skills, such as climbing or jumping, and fine motor skills such as clapping or opening a container
• Work in both indoor and outdoor settings as they relate to the patient’s natural environment, which may include being outdoors in a variety of weather conditions (e.g., community skills, recess in a school setting, etc.)
• Be able to lift up to 30 lbs. while assisting patients