Administrative Coordinator - Special Ed/Psych Administrative Services

Gwinnett County Public Schools; Suwanee (GA); On-site; USD 65,000 - 85,000; Full time

Job summary

Gwinnett County Public Schools is seeking an Administrative Coordinator for Special Ed/Psych Administrative Services to manage departmental accounting, budgeting, and data reporting. You will collaborate with the Executive Director on financial issues and oversee vendor relations and procurement processes.

The role requires strong communication, analytical skills, and experience with government funding accounting.

Qualifications

• Bachelor's Degree in related field required.
• 3 years of experience in business administration or a related field required.
• Valid Georgia teaching certification preferred.
• Special education certification and/or concentration preferred.
• Knowledge of governmental funding accounting preferred.
• High degree of skill in oral and written communication.
• High degree of skill in organization and problem-solving.
• Advanced analytical skills to forecast, develop, monitor, and report data.
• Demonstrated knowledge and skills with computer software, including working with various computer databases.

Responsibilities

• Coordinate departmental accounting, financial, and data reporting functions.
• Prepare and execute the annual budget with the Executive Director of Special Education and Psychological Services.
• Coordinate the financial soundness of the department by advising on financial and budgeting issues.
• Manage staff development budget and expenditures.
• Manage special funds budget, receipts, and expenditures.
• Prepare monthly budget summaries and review with stakeholders.
• Analyze and evaluate salaries and positions in relation to fiscal impact and district's policies.
• Serve as the grant administrator for the Department of Special Education and Psychological Services.
• Facilitate internal and external audit activities.
• Manage departmental federal grant submissions in a timely manner.
• Manage all accounts payable processes for the Department of Special Education and Psychological Services.
• Act as the liaison to vendors, ensuring services/products procured comply with contracts and IRS guidelines.
• Coordinate employee reimbursements for job-related expenditures.
• Research and prepare billing and payment history reports.
• Manage all purchasing processes for the Department of Special Education and Psychological Services.
• Serve as the departmental procurement officer and liaison with Purchasing, Property Management and Financial Services.
• Manage major asset procurement including ordering, RFQs, and bid awards.
• Coordinate all purchasing card functions, approvals, funding, reconciliation, and reporting.
• Serve as secondary contact for payroll and leave processing.
• Perform other duties as assigned.

Skills

Communication

Organization

Analytical skills

Data reporting

Databases

Collaboration

Creative solutions

Positive attitude

Change management

Education

Bachelor's Degree in related field

Master's Degree in related field

Tools

Databases

Job description

Gwinnett County Public Schools Instructional Support Center - Suwanee, Georgia Open in Google Maps

Job Description

License and Certification Qualifications:

• Valid Georgia teaching certification Preferred
• Special education certification and/or concentration Preferred

Education Qualifications:

• Bachelor's Degree in related field Required
• Master's Degree in related field Preferred

Experience Qualifications:

• 3 years of experience in business administration or a related field Required
• Knowledge of governmental funding accounting Preferred

Skills Qualifications:

• High degree of skill in oral and written communication
• High degree of skill in organization and problem-solving
• Advanced analytical skills to forecast, develop, monitor, and report data
• Demonstrated knowledge and skills with computer software, including working with various computer databases
• Ability to work successfully with colleagues, teachers, administrators, and leadership
• Ability to translate needs and challenges into creative solutions
• Ability to project and generate a positive attitude
• Ability to effect change

Primary Responsibilities:
Coordinate departmental accounting, financial, and data reporting functions and collaborate with the Executive Director of Special Education and Psychological Services on all financial and budgeting issues.

• Collaborate with the Executive Director of Special Education and Psychological Services to prepare and execute the annual budget.
  • Coordinate the financial soundness of the department by advising the Executive Director of Special Education and Psychological Services on all financial and budgeting issues.
  • Manage staff development budget and expenditures.
  • Manage special funds budget, receipts, and expenditures.
  • Prepare monthly budget summaries and review with stakeholders.
  • Analyze and evaluate salaries and positions in relation to fiscal impact and district's policies.
  • Serve as the grant administrator for the Department of Special Education and Psychological Services.
  • Facilitate internal and external audit activities.
  • Manage departmental federal grant submissions in a timely manner.
• Manage all accounts payable processes for the Department of Special Education and Psychological Services.
  • Act as the liaison to vendors, ensuring all services/products procured are according to contractual specifications and payment rendered following district and industry standards including Internal Revenue Service (IRS) reporting guidelines.
  • Coordinate employee reimbursements for job-related expenditures.
  • Research and prepare billing and payment history reports.
• Manage all purchasing processes for the Department of Special Education and Psychological Services.
  • Serve as the departmental procurement officer and liaison with the Business and Finance Purchasing, Property Management Department and Financial Services Department.
  • Manage major asset procurement including ordering, request for quotes, and annual contractual services bid awards.
  • Coordinate all purchasing card functions for the department including approving transactions, assigning funding sources, statement reconciliation, and preparing monthly reports.
• Serve as secondary contact for payroll and leave processing.
• Perform other duties as assigned.

Physical Demands:
While performing the duties of this job, the employee is required to stand, walk, negotiate stairs, climb ladders, reach with hands and arms, talk, and hear, manipulate tools and small items with hands, and lift and transport up to 50 pounds over short distances. The employee is required to operate a motor vehicle in performance of duties. Specific vision abilities required by this job include close vision, distance vision, and color vision. The employee may be subjected to a wide range of ambient temperature and humidity conditions while working on equipment under varying conditions including overhead work and work in confined spaces. Potential hazards of this position include working with electricity, working with heat and noise producing machinery and equipment, working on elevated equipment using ladders or other lifting devices, and use of chemicals and solvents. Reasonable accommodations will be made for individuals with specific disabilities.

Administrative Coordinator - Special Ed/Psych Administrative Services

Gwinnett County Public Schools Instructional Support Center - Suwanee, Georgia Open in Google Maps

This job is also posted in Georgia Department of Education

Job Details

Job ID: 5982331
Application Deadline: Posted until filled
Posted: Nov 04, 2026 7:00 PM (UTC)
Position Type: Full-time
Job Categories:

Administration > Director/Coordinator/Manager

Administration > Special Education Director

Special Education > General Special Education

Contact Information

• Hollie A Marcus , Director, Recruitment
• 437 Old Peachtree Road
• Suwanee, Georgia 30024
• Phone: [phone]
• Email: [e-mail]

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