Administrative Coordinator (PNC)

CommUnityCare Health Centers; Austin (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

CommUnityCare Health Centers is seeking an Administrative Coordinator to serve as the first point of contact for callers and visitors at the Atrium PNC. You will screen calls, manage calendars, coordinate office services, and support leadership with meetings and projects.

Responsibilities include maintaining security, handling mail, ordering supplies, managing access cards, and liaising with building management.

Qualifications

• High School Diploma or equivalent.
• Associates degree with 2 years administrative experience preferred.
• 3+ years of office or administrative experience with customer service.
• Typing speed 40 wpm.
• Bi-lingual (English/Spanish) preferred.

Responsibilities

• Screen calls and direct to appropriate person/location.
• Monitor visitor access and maintain security.
• Receive and sort incoming mail and deliveries.
• Order supplies for all PNC staff.
• Maintain facility, break room and store room upkeep.
• Coordinate contracted services (copier, courier, timeclock, vendors).
• Maintain and arrange copies of keys and access cards.
• Assist leadership with seating arrangements.
• Liaise on office construction projects.
• Maintain floor plan and team member phone lists.
• Calendar management for leadership; plan events; take meeting minutes.

Skills

Communication skills

Attention to detail

Confidentiality

Administrative procedures

Microsoft Office

Education

High School Diploma

Associates degree

Job description

:

Overview: The Administrative Coordinator serves as the first point of contact for all callers/visitors to the Atrium Patient Navigation Center (PNC) and reports to the Director, PNC.

Responsibilities:

Essential Duties

(at least 5 that are non-negotiable duties and are absolutely pertinent to successfully completing the job without accommodations)

• Screens calls, provide information to callers and/or direct calls to the appropriate person/location.
• Monitor visitor access and maintain security awareness.
• Receive and sort incoming mail and deliveries.
• Orders supplies for all PNC staff.
• Maintain facility, break room and store room upkeep.
• Coordinate contracted services such as copier, courier, timeclock and vendor requests, repairs and consumables.
• Maintain and arranges copies of keys to all offices/cubicles and keyed furniture located throughout the PNC.
• Assist the PNC Leadership team in planning and developing seating arrangements.
• Serves as liaison on office construction projects.
• Maintain an accurate copy of the Administration office floor plan as well as current team member phone list.
• Responsible for assigning building and suite access cards and office/cubicle nameplates upon employment and termination of team members.
• Coordinates routine office functions including, but not limited to maintaining Outlook calendars for leadership and meeting rooms, office furniture purchases, signage, planning special events, taking meeting minutes, etc. for the PNC Leadership team.
• Serves as the main point of contact for the building management and janitorial teams.
• Supports the PNC Operation Management team with planning, report generation, scheduling interviews.
• Performs other duties as assigned.

Knowledge/Skills/Abilities:

• ? Excellent verbal and written communication skills.
• ? Strong attention to detail.
• ? Able to maintain confidentiality.
• ? Demonstrated knowledge of administrative and clerical procedures.
• ? Strong computer skills and knowledge of software including, but not limited to Microsoft Office Suite.

MINIMUM EDUCATION:

High School Diploma or equivalent.

PREFERRED EDUCATION:

Associates degree with 2 years of administrative experience.

MINIMUM EXPERIENCE:

3 or more years of office or administrative experience with previous customer service experience. Must type 40 wpm.

PREFERRED EXPERIENCE:

• ? 5 years of office or administrative experience with previous customer service experience.
• ? Bi-lingual (English/Spanish)