Administrative Coordinator, Legal & Sporting

Nwsl; New York (NY); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive Compensation

Hybrid Work Model

Health Benefits

401k with employer match

PTO and office closure

Commuter Benefits

Disability & Life Insurance

Job summary

The National Women’s Soccer League (NWSL) is seeking an Administrative Coordinator to support the Chief Legal Officer and Vice President, Sporting. The role requires exceptional judgment, top-notch communication, and strong organizational skills to prioritize in a fast-paced environment.

You will manage schedules, coordinate travel, prepare materials, and document action items while ensuring confidentiality and efficient cross-department collaboration.

Qualifications

• 3+ years of progressive experience supporting senior executives or leadership teams.
• Proven ability to coordinate complex projects and manage executive follow-up to ensure deliverables are met.
• Exceptional written and verbal communication skills for drafting professional correspondence.

Responsibilities

• Deliver strategic administrative support to the CLO and VPS, including managing schedules, coordinating travel, handling correspondence, and organizing meetings.
• Act as a liaison between the CLO and VPS and other internal departments and external stakeholders.
• Prepare materials for executive commitments, including presentations, briefings, project plans, and meeting summaries.
• Facilitate cross-functional projects by working with the CLO, VPS, and other executives.
• Schedule and attend meetings, take notes, and document action items.
• Monitor and prioritize incoming communications and ensure timely responses.
• Maintain confidentiality and discretion with sensitive information.
• Assist in documenting processes and workflows to improve efficiency.
• Assist in managing document retention policy.

Skills

Executive Support

Communication

Organizational Skills

Time Management

Problem Solving

Adaptability

Tools

Google Workspace

Microsoft Office

Slack

Job description

The National Women’s Soccer League (NWSL) is one of the fastest-growing professional sports leagues in the U.S., powered by 16 clubs and a deep roster of the world’s best players, and built on record-shattering fan, media and commercial growth. Now in its 14th season, the league’s momentum continues to accelerate, with viewership and attendance numbers growing rapidly, social media fandom on the rise, team valuations massively increasing and new top sponsors investing in the NWSL brand. This unprecedented growth in audience, media reach, and franchise value reflects the NWSL’s expanding fan base and increasing dominance in the sports-media landscape and popular culture.

The future of the NWSL is now — and we’re looking for world-class talent like you to help us continue the momentum.

The Role

We are seeking an Administrative Coordinator to provide dedicated administrative and strategic support to the Chief Legal Officer (CLO) and Vice President, Sporting (VPS). The ideal candidate will demonstrate exceptional judgment and discretion, strong communication and organizational skills, and the ability to prioritize in a fast-paced environment. This individual should proactively anticipate the needs of both executives, ensuring smooth daily operations and effective communication across departments.

What You Will Own & Drive

• Deliver strategic administrative support to the CLO and VPS, including managing schedules, coordinating travel, handling correspondence, and organizing meetings.
• Act as a liaison between the CLO and VPS, and other internal departments and external stakeholders, ensuring seamless communication and timely updates on key initiatives.
• Prepare materials for executive commitments, including presentations, press / speaking engagement briefings, project plans, and meeting summaries.
• Facilitate cross-functional projects by working closely with the CLO and VPS, and other executives.
• Schedule and attend meetings, take detailed notes and document action items for follow-up.
• Monitor and prioritize incoming communications, ensuring timely responses and efficient workflow.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Assist in documenting processes and workflows to enhance operational efficiency
• Assist in managing document retention policy

What You Will Bring

Core Qualifications

• Experience: 3+ years of progressive experience supporting senior executives or leadership teams.
• Executive Support: Proven ability to coordinate complex projects and manage rigorous executive follow-up to ensure deliverables are met.
• Communication: Exceptional written and verbal communication skills, with the ability to draft clear, concise professional correspondence.
• Technical Proficiency: Proficiency in Google Workspace (Gmail, Drive, Slides, Docs), Microsoft Office (Excel, PowerPoint), and Slack.
• Operational Skills: Excellent organizational, time-management, and problem-solving abilities, with a proven track record of prioritizing tasks in a dynamic environment.
• Adaptability: Flexibility to work non-traditional hours, including evenings and weekends, to support executive needs as they arise.

Preferred Qualifications

• Strategic Foresight: Demonstrated ability to "look around corners"—anticipating potential obstacles and proactively recommending ways to optimize an executive’s time.
• Process Improvement: Experience not only managing recurring cadences but also identifying and implementing opportunities for process improvement.
• Crisis & Priority Management: Advanced ability to navigate urgent, competing priorities while maintaining a focus on long-term strategic goals.
• Autonomous Execution: Highly self-started and capable of working independently

Our Investment in You

In addition to working in an incredible, inclusive, and committed-to-diversity culture, we offer:

• Competitive Compensation: $75,000-$85,000 (Salary is contingent upon candidate qualifications and functional business needs).
• Time & Flexibility: Unlimited Paid Time Off (PTO), sick days, and an end-of-year office closure.
• Hybrid Work Model: Three days in-office and two remote days per week.
• Robust Health Coverage: Medical, Dental, Vision, and Mental Health benefits for employees and dependents.
• Financial Future: 401k with employer match and safe harbor contributions.
• Comprehensive Benefits & Perks: Commuter Benefits, Short/Long-Term Disability, Life Insurance, Gym On-Site, Voluntary Pet Insurance, and more!

Commitment to Diversity and Inclusion

The NWSL is proud to be an Equal Opportunity Employer.

We celebrate diversity and are deeply committed to creating an inclusive and equitable environment for all employees. All employment decisions—including recruitment, hiring, placement, promotion, compensation, and termination—are made without regard to race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or any other basis protected by applicable law.

If you need assistance or an accommodation during the application process due to a disability, you may contact us at [e-mail].