Administrative Coordinator I - JDC

South Carolina Department of Juvenile Justice; Columbia (SC); On-site; USD 42,000 - 63,000; Full time

Job summary

South Carolina Department of Juvenile Justice is seeking an Administrative Coordinator to provide essential support to the Facility Administrator and area leadership. The role focuses on coordinating administrative processes, ensuring compliance, and supporting accurate reporting across facility operations.

This position emphasizes data integrity, inventory management, and effective communication with internal and external stakeholders, including youth families.

Qualifications

• High school diploma or equivalent with relevant experience; a bachelor’s degree may substitute for required work experience.
• Experience in business management, public administration, or administrative services is preferred.

Responsibilities

• Plans, directs, and manages administrative and support functions for facility leadership.
• Serves as liaison between the Facility Administrator and department leaders to support communication and follow-up.
• Maintains daily facility data and troubleshooting for equipment and processes.
• Prepares letters, memos, and notices for distribution.
• Coordinates budgets, tracking expenditures, and purchasing processes; supports financial planning.

Skills

Administrative support

Microsoft Office

Data entry

Education

Associate or Bachelor's degree in Business Administration or Public Administration

Tools

Document management systems

Job description

Mission

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Job Purpose

The Administrative Coordinator provides administrative support for the Facility Administrator and other area leadership. This position ensures effective coordination, compliance oversight, reporting accuracy, and operational continuity across amongst facility operations. The role directly supports departmental objectives by strengthening administrative systems, compliance tracking, communication, and leadership decision making.

Job Responsibilities

• Plans, directs, and manages the administrative and/or support functions of Detention and Facility leadership. This includes managing HR-related administrative actions for the Facility, including on-boarding, separations, vacancy postings, and coordination with the Senior Administrative Coordinator and HR to ensure proper documentation and compliance are completed timely.
• Serves as a liaison between the Facility Administrator and department leaders (security, programs, education, clinical, medical, law enforcement, support services) to support communication, information flow, and follow up on assigned action items.
• Maintains the upkeep and data for daily functioning of the facility equipment to include troubleshooting.
• Prepares letters, memos, and notices for distribution.
• Researches and responds to various office duties including routine and non-routine correspondences and phone requests/inquiries from internal and external stakeholders, youths, youths' families and general public.
• Coordinates and monitors budgets with designated leadership, tracks expenditures, oversees p-card and purchasing processes, and assists in financial planning to ensure responsible and efficient use of resources.
• Orders and manages office supplies for the facility and ensures all departmental needs are met.
• Prepares advance travel authorization forms and training requests for staff within the assigned facility.
• Ensures all forms are submitted timely to Fiscal for processing.
• Responsible for developing and managing inventory tracking systems for youth-related items and/or services.
• Collects, enters, and monitors administrative data in designated systems, prepares routine reports, and identifies discrepancies for review.
• Supports leadership decision making by ensuring data integrity and timely submission of required reports/responses.
• Assists with tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
• Ensures records are organized, accurate, and readily available for administrative and oversight purposes.
• Prepares and submits reports as required to the Facility Administrator and appropriate personnel within the established time frame.
• Collaborates with Intake team to ensure adequate data collection.
• Performs additional administrative, operational, or coordination related duties as directed by the supervisor or leadership to support facility priorities, emergency needs, special projects, or evolving operational requirements within the assigned facility or to support the agency.

Minimum And Additional Requirements

STATE MINIMUM REQUIREMENTS

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Additional Requirements

The position requires thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, compliance, and reporting; governmental administrative, fiscal, and human resources processes; and records management and audit ready documentation standards.

Must possess advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis.

This role also requires skill in coordinating meetings, preparing agendas, accurately recording minutes, and utilizing Microsoft Office applications and document management systems.

The position demands the ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.

Work is primarily conducted in an office and secure facility environment and requires prolonged sitting, regular computer use, and effective verbal and written communication.

The position also requires the ability to lift up to five pounds, navigate secure facilities, and operate standard office equipment.

This position performs duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct contact with youth within the jurisdiction of the Department of Juvenile Justice.

A valid driver's license and the ability to travel between facilities may be required.

All required training will be provided in accordance with agency policy and applicable ADA guidelines.

Preferred Qualifications

PREFERRED AGENCY REQUIREMENTS

An associate degree or bachelor's degree in business administration, public administration, criminal justice or a related field and two years of progressively responsible experience in: executive level administrative support, division or program coordination and records management, reporting or compliance tracking. A bachelor's degree may be substituted for the related work experience.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave