Administrative Coordinator I (Building Codes and Manufactured Housing)

South Carolina DDSN; South Carolina; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

Vacation days 15

Sick leave 15

Holidays 13

Parental Leave

Retirement plan

Job summary

The South Carolina Department of Labor, Licensing and Regulation (LLR) is seeking a detail-oriented administrative professional to support code enforcement and board activities in a busy office environment.

Responsibilities include coordinating travel and reimbursements, preparing board meeting materials, processing education and examination requests, and maintaining records and databases. A high school diploma with relevant experience is required; a bachelor’s degree is preferred.

Qualifications

• High school diploma or equivalent with relevant experience in business management or administrative services.
• Bachelor’s degree may substitute for required work experience.

Responsibilities

• Coordinate and manage board travel and reimbursements.
• Prepare and distribute board meeting minutes and agendas.
• Process education programs, exams, and continuing education verifications.

Skills

Office management

Verbal and written communication

Customer service

Judgment and discretion

Microsoft Office

Education

Bachelor’s degree (preferred)

High school diploma or equivalent

Tools

Microsoft Office

Job description

Come join our team at the Department of Labor, Licensing and Regulation (LLR) where you will experience work-life balance, great benefits, and an exciting career that supports the Agency’s mission to make South Carolina a safe place to work and live.

Responsibilities

• You will perform a variety of technical and specialized professional and administrative duties for the Building Codes Act, the SC Modular Buildings Construction Act, the Code Enforcement Officers/Special Inspectors Registration Act, and the Construction of Public Buildings for Access by Handicapped Persons Act.
• You will coordinate and manage state funds allocated for code enforcement officer continuing education and examinations and process all examination and continuing education requests.
• You will provide administrative support to the Board Executive, coordinate board travel and process travel reimbursements.
• You will assist with the preparation of board meetings, including scheduling and preparing for the meetings, and preparing and distributing board meeting minutes.
• You will coordinate and facilitate complaint and disciplinary hearing procedures, including tracking and monitoring compliance, the payment of fines, and attendance of disciplinary and/or corrective educational courses.
• You will review applications for education programs offered by vendors, process examination certificates and continuing education verification documents and tracking compliance.
• You will perform other administrative functions such as responding to inquiries received through walk-ins, telephone calls, e-mails, and other methods, assisting with FOIA requests, preparing information for and updating the Boards’ websites and databases, serving as a records liaison, and performing other administrative and financial duties in support of the area.

Minimum Qualifications

• A high school diploma and relevant experience in business management, public administration, or administrative services. (A bachelor's degree may be substituted for the required work experience).

Preferred Qualifications

• A bachelor’s degree and two (2) years of relevant program experience.
• Knowledge of principles and practices of office management and general administrative functions.
• Ability to communicate effectively both verbally and in writing.
• Strong customer service skills.
• Ability to exercise judgment and discretion in interpreting and applying relevant laws, regulations, policies, and procedures.
• Ability to understand and follow routine and complex instructions.
• Considerable skill in the use of office equipment, computers, and Microsoft products.

Other Requirements

• Position works in an office environment with extended periods of sitting and standing.
• May require occasional work outside of normal office hours.
• May be required to lift, carry, move and/or position objects weighing up to 25 lbs.
• Daily filing, data entry, telephone and computer use.

Benefits Offered

The South Carolina Department of Labor, Licensing and Regulation offers an exceptional benefits package for FTE positions that includes:

• Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs