Administrative Coordinator (Hybrid)

American Family Insurance Agency Staff; Saint Joseph (MO); Hybrid; USD 34,000 - 51,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Wellbeing benefits

401(k) contribution

Pension plan

Annual incentive

Paid holidays

Paid time off

Student loan repayment

Paid-family leave

Job summary

American Family Insurance Agency Staff in Missouri is seeking an administrative support professional to assist multiple teams by organizing documents, coordinating meetings, and handling travel logistics. This hybrid role focuses on project administration and implementing initiatives, with a pay range of $25.00 to $36.77 per hour.

You will file and disseminate reports, arrange resources, and support department leadership while maintaining filing systems and processing invoices.

Qualifications

• Experience providing customer-driven solutions, support, or service.
• Experience in an administrative support role.
• Experience with PC software applications (e.g. Microsoft Office).

Responsibilities

• Create and maintain filing systems for reports and administrative information.
• Process invoices and bills.
• Coordinate department meetings and logistics.
• Arrange travel for department events and marketing activities.
• Prepare and disseminate reports and follow-up status.
• Attend project meetings and document decisions.
• Support leadership with project/documentation needs.
• Create flowcharts, e-forms, charts and graphs.

Skills

Customer service

Administrative support

Microsoft Office

Tools

Microsoft Office Suite

Job description

Supports multiple teams, or departments by assisting with project administration, creating, filing and distributing documents, coordinating meeting schedules, logistics and materials, and performing other administrative support activities. Also assists with implementing initiatives.

Position Compensation Range:

$25.00 - $36.77

Pay Rate Type:

Hourly

Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates.

Primary Accountabilities

• Creates and maintains a filing system for reports and administrative information. Requests resources, equipment and supplies to support the state.
• Handles documents related to standard processes such as invoices and bills.
• Coordinates, schedules and sets-up of department meetings for department leadership.
• Handles seminar/conference education and associated travel arrangements for the state. Coordinates the logistics for marketing events.
• Assists with the creation, compilation and dissemination of reports.
• Attends project meetings as needed and prepares documents and follow up status reports.
• Works with the department leadership team and staff to determine their project and program documentation needs.
• Creates documents such as flowcharts, e-forms, charts and graphs.

Specialized Knowledge & Skills Requirements

• Demonstrated experience providing customer-driven solutions, support, or service.
• Demonstrated experience in an administrative support role.
• Demonstrated experience with various PC software applications (e.g. Microsoft Office Suites)

In this hybrid role, you will be expected to work a minimum of 10 days per month from the office. Candidates should reside within approximately 50 miles of one of the following office locations: St. Joseph, MO or Minneapolis, MN

Internal candidates are encouraged to apply regardless of location and will be considered based upon the needs of the role.

Travel Requirements

• Up to 10%.

Physical Requirements

• Work that primarily involves sitting/standing.

Additional Information

• To ensure a strong start, all employees participate in our New Employee Orientation during their first week. This experience is held in person at our Madison, WI Headquarters or one of our AmFam core locations to help you connect with our mission, meet key team members and build relationships that support your growth. At times, sessions may be delivered virtually based on scheduling and availability.
• Offer to selected candidate will be made contingent on the results of applicable background checks
• Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions
• Sponsorship will not be considered for this position unless specified in the posting

We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.

We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

American Family Insurance is committed to the full inclusion of all qualified individuals. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email [e-mail] to request a reasonable accommodation.