Administrative Coordinator - Human Resources

Aei-Consultants; Reno (NV); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision benefits

Paid time off

Life insurance

Disability insurance

401K

Job summary

AEI Consultants in Reno, NV is seeking a full-time Administrative Coordinator to support the Human Resources department. Based in AEI's Reno office, you will handle a variety of personnel administrative tasks and assist with onboarding, records, reports, and communications.

The ideal candidate has 2–3 years of administrative experience, is proficient with MS Office, and demonstrates strong organizational skills, discretion, and excellent written and verbal communication.

Qualifications

• 2-3 years related experience in administrative work.
• Proficient with MS Office (Excel, Word, Outlook).
• Ability to interface and work well with diverse staff, while maintaining confidentiality.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Eagerness and willingness to learn and perform new tasks.
• Must be able to work in AEI's Reno, NV office Monday through Friday.

Responsibilities

• Provide administrative support for the day-to-day operations of the Human Resources department.
• Maintain and update employee personnel records while ensuring confidentiality and accuracy.
• Process HR documentation related to employee lifecycle events, including hiring, onboarding, status changes, and separations.
• Prepare reports and documentation related to staffing, recruitment, training, performance management, and other HR initiatives.
• Assist with maintaining HR files.
• Respond to routine employee inquiries and direct questions to the appropriate HR team member.
• Coordinate HR meetings, training sessions, surveys, and special projects.
• Maintain project timelines, meeting notes, and action items to ensure successful completion of HR initiatives.
• Prepare reports, spreadsheets, presentations, and other administrative materials.
• Assist with employee engagement, recognition, and internal communication activities.
• Support implementation of new HR programs, systems, and process improvements.
• Any other administrative tasks.

Skills

MS Office proficiency

Organizational skills

Confidentiality

Communication

Tools

MS Office (Excel, Word, Outlook)

Job description

Description

POSITION: Administrative Coordinator

LOCATION: AEI's Reno, Nevada office

POSITION SUMMARY

AEI Consultants is currently seeking a full-time Administrative Coordinator to join and support the Human Resources Department. This position will be based in AEI's Reno, NV office. The Administrative Coordinator will be responsible for handling a variety of personnel related administrative tasks and will provide support to the HR department.

We are seeking a professional, dedicated, and enthusiastic individual with the following abilities and attributes to perform the tasks listed below.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support for the day-to-day operations of the Human Resources department
• Maintain and update employee personnel records while ensuring confidentiality and accuracy
• Process HR documentation related to employee lifecycle events, including hiring, onboarding, status changes, and separations
• Prepare reports and documentation related to staffing, recruitment, training, performance management, and other HR initiatives
• Assist with maintaining HR files
• Respond to routine employee inquiries and direct questions to the appropriate HR team member
• Coordinate HR meetings, training sessions, surveys, and special projects
• Maintain project timelines, meeting notes, and action items to ensure successful completion of HR initiatives
• Prepare reports, spreadsheets, presentations, and other administrative materials
• Assist with employee engagement, recognition, and internal communication activities
• Support implementation of new HR programs, systems, and process improvements
• Any other administrative tasks

QUALIFICATIONS

• 2-3 years related experience in administrative work
• Proficient with MS Office (Excel, Word, Outlook)
• Ability to interface and work well with diverse staff, while maintaining confidentiality
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• High level of attention to detail and accuracy
• Ability to handle confidential information with discretion and professionalism
• Eagerness and willingness to learn and perform new tasks
• Must be able to work in AEI's Reno, NV office Monday through Friday

PHYSICAL REQUIREMENTS

• The work environment is indoors in a typical office setting. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, type, handle office and/or field equipment, speak and hear. The employee may occasionally be required to stand, walk, balance, kneel or crouch. The employee may be required to travel independently and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to focus.

EMPLOYEE BENEFITS & PERKS

AEI Consultants offers all full-time employees an outstanding, extensive benefits package, which among other benefits includes medical, dental, and vision benefits, paid time off and sick leave, life insurance, short-term and long-term disability insurance, 401K, complimentary use of AEI’s condo at Donner Lake in Truckee, CA, an Employee Referral Bonus Program, and Commuter Tax and Dependent Care Benefits.

COMPANY CULTURE

One of the primary reasons that our employees enjoy working at AEI is our positive company culture. We offer a collaborative, flexible and inclusive work environment where employees have the opportunity to engage in meaningful work, make a positive impact on our clients and communities, and are encouraged to carve out a career path within the organization that best aligns with their interests and goals. We greatly value the contributions of our team members and prioritize employee wellness, safety, flexibility and work/life balance.

OVERVIEW

AEI Consultants is an employee-owned consulting firm that provides comprehensive services to commercial lenders, property owners, managers, tenants, and developers, industries, institutions, government agencies, and insurers, including many Fortune 500 companies. These services include environmental, property and facility assessments, zoning and energy consulting, site investigation and remediation, industrial hygiene, land surveying, valuation, and construction risk management. AEI specializes in identifying potential risks and crafting solutions through Environmental and Building Evaluation Consulting, Construction Services, Site Investigation and Remediation expertise. AEI Consultants is known for being reliable, responsive and resourceful. Founded in 1992, AEI is based in the San Francisco Bay area and has offices strategically located throughout the United States.

AEI Consultants values diversity and is committed to fostering an inclusive environment for our employees and community. We encourage all applicants who are excited about this opportunity and share our career goals to apply, even if they don't meet every requirement. We are proud to offer equal employment opportunities, prohibiting discrimination and harassment based on various protected characteristics defined by law. This policy applies to all aspects of employment. At AEI Consultants, we believe that a diverse team is essential for our success, and we strive to attract, develop, and retain talented individuals from diverse backgrounds.

AEI Careers Site / AEI Culture Handbook