Administrative Coordinator: HR, Payroll & Office Ops

Kalispel Tribe of Indians; Spokane (WA); On-site; USD 38,000 - 52,000; Full time

Job summary

Kalispel Tribe of Indians in Spokane, WA, is seeking an Administrative Assistant to support the General Manager and leadership team. The role requires organizing the club’s administrative functions and handling HR and accounting tasks with confidentiality and discretion.

The ideal candidate will have 5+ years of relevant experience, proficiency in Microsoft Office, and comfort working in a private club hospitality setting, including payroll coordination and vendor management.

Qualifications

• Minimum of 5 years of progressive administrative, office management, human resources, accounting, payroll, or related professional experience.
• Demonstrated experience handling confidential team member, financial, or organizational information.
• Experience in private club, golf, or high-service hospitality environment required.

Responsibilities

• Manage day-to-day administrative functions of the Club’s administrative office to ensure organized, efficient operations.
• Greet and transfer incoming calls; provide administrative support to the General Manager and leadership team.
• Coordinate leadership meetings, prepare agendas, minutes, and follow-up items.
• Maintain electronic and physical filing systems and ensure records retention compliance.
• Assist with accounts payable/receivable, invoice processing, purchasing documentation, and expense tracking.

Skills

Organizational skills

Attention to detail

Discretion

Time management

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration, HR, Hospitality

Tools

Microsoft Office (Outlook, Word, Excel)

WFM

Payroll software

Accounting software

Club management software

Job description

Kalispel Tribe of Indians in Spokane, WA, is seeking an Administrative Assistant to support the General Manager and leadership team. The role requires organizing the club’s administrative functions and handling HR and accounting tasks with confidentiality and discretion.

The ideal candidate will have 5+ years of relevant experience, proficiency in Microsoft Office, and comfort working in a private club hospitality setting, including payroll coordination and vendor management.