Administrative Coordinator for Health Equity Research

Mount Sinai; New York (NY); On-site; USD 66,482 - 74,250; Full time

Job summary

Mount Sinai Medical Center seeks an Administrative Coordinator to manage scheduling and administrative support at the Institute for Health Equity Research (IHER). The role involves multitasking across various functions, including coordinating meetings, event planning, and communications. Candidates should possess a Bachelor's Degree and at least 5 years of related experience.

The position offers a salary range of $66,482.07 - $74,250 annually based on experience and operational need, along with a commitment to equal opportunity in the workplace.

Qualifications

• 5 years related administrative or business experience required.
• Some supervisory experience preferred.

Responsibilities

• Manage calendars for multiple IHER faculty.
• Coordinate simultaneous meetings and manage logistics.
• Provide secretarial and general office support.
• Make travel arrangements and prepare reimbursements.
• Plan and coordinate events and meetings.
• Prepare internal and external communications.
• Monitor inventory and requisition supplies.
• Screen inquiries and manage incoming communications.
• Perform other related duties as assigned.

Skills

MS Outlook

MS Word

Excel

Webinar software (Zoom)

Oral communication

Written communication

Teamwork

Cultural competence

Education

Bachelor's Degree or equivalent

Tools

Design or data collection software

Job description

Description

The Administrative Coordinator (‘AC’) at the Institute for Health Equity Research (IHER) coordinates administrative scheduling activities for IHER’s faculty and leadership as well as offers officewide administrative assistance when assigned. The AC helps provide administrative assistance to the administration and faculty by coordinating multiple meetings & calendars, drafting correspondence and invites, obtaining conference rooms, maintaining e-files, host internal/external visitors and attendees, and liaising with IHER and ISMMS/MSHS staff and faculty. The AC is involved aspects of event planning and contributes to internal and external communications. A successful AC is very organized and professional, takes ownership and initiative, is dynamic with a solutions-oriented mindset, and becomes a trusted business partner to the IHER Administration team.

Responsibilities

• Calendaring of internal and external meetings for the IHER faculty on multiple team calendars.
• Multitasks coordination of simultaneous meetings and appointments office-wide; confirms participants and meeting logistics via Outlook invite; facilitates and monitors the preparation and distribution of meeting materials; transcribes and distributes meeting minutes.
• Conduct administrative, secretarial, and/or general office support coverage as assigned per project
• Makes travel arrangements and prepares reimbursements and helps monitor expenses.
• Participate in planning and logistical arrangements for meetings, seminars, forums, and conferences.
• Prepare internal and external communications on Institute related events and activities, including highlighting Institute research findings and programs on social media platforms as needed.Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed.
• Answers inquiries and/or re-directs callers to the appropriate individual for information and or/resolution.
• Assist with screening and prioritizing incoming calls, mail/email for action and follow up and transfer.
• Performs other related duties, as assigned.

Qualifications

• Bachelors Degree or equivalent combination of applicable education and experience
• 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education

Preferred:

• Strong knowledge of MS Outlook,MS Word and Excel and webinar software (i.e. Zoom)
• Design or data collection software knowledge a plus
• Excellent oral and written communications skills
• Demonstratedteamwork skills, cultural competence, and professionalism.

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.