Administrative Coordinator, Flight Operations

Endeavor Air; Minneapolis (MN); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Travel privileges

Medical/Dental/Vision plans

Company 401(k) matching

Job summary

Endeavor Air, headquartered in Minneapolis, seeks an Flight Operations Administrative Coordinator to support the Corporate, Base, and Training teams. The role coordinates programs, processes, and back-office activities across departments, vendors, and leaders to improve efficiency and timely operations.

You will handle onboarding, content management, scheduling, procurement, and event coordination, ensuring accuracy and confidentiality in a fast-paced environment.

Qualifications

• High school diploma or GED equivalent required; associate or bachelor’s degree preferred.
• Two or more years of administrative coordination or related experience preferred.
• Strong program coordination, organizational, and time management skills.
• Excellent interpersonal, written, and verbal communication abilities across departments.
• Ability to manage competing priorities in a fast-paced environment with accuracy.
• Ability to work independently, maintain confidentiality, and take ownership of programs.
• Valid driver’s license required.
• Proficient in Microsoft Office; SharePoint and process-automation tools preferred.
• Experience coordinating events, inventory, schedules, or employee programs preferred.

Responsibilities

• Coordinate daily operational and administrative activities for Flight Operations and Training teams, serving as primary contact.
• Manage intranet content, distribution lists, bulletins, and employee correspondence.
• Oversee new hire pilot onboarding, rosters, invitations, materials, catering, and logistics.
• Coordinate new hire pilot uniform fittings and vendor feedback.
• Maintain inventory for Flight Operations and Training locations, track levels, and procure supplies.
• Coordinate purchasing through Delta platforms and local vendors.
• Process and reconcile purchase requests, invoices, and expenses per policy.
• Plan and execute team meetings and employee events with vendor research and catering.
• Administer ODP schedules and pay processes, including roster maintenance and reconciliation.
• Administer parking stipend programs and monthly payments with Crew Pay.
• Support pilot logbook review processes and related coordination.
• Coordinate scheduling, maintenance, and operational oversight of Endeavor Flight Operations vehicle.

Skills

Administrative coordination

Organizational skills

Communication skills

Multitasking

Autonomy

Driver's license

Microsoft Office

SharePoint

Process automation tools

Event coordination

Inventory management

Scheduling coordination

Education

High school diploma or GED

Associate or bachelor’s degree in business, aviation, operations, or related field

Tools

Microsoft Office

SharePoint

Process automation tools

Job description

About Us

Endeavor Air is a wholly-owned subsidiary of Delta Air Lines. Flying as Delta Connection, Endeavor operates 150 regional jets on 750 daily flights to 122 destinations in the United States, Canada, and the Caribbean.

Headquartered in Minneapolis, Minn., Endeavor has hub operations in Atlanta, Cincinnati, Detroit, Minneapolis, New York, and Raleigh-Durham, and 11 maintenance bases across our network.

Our Culture

We know that our people are our greatest assets, and we are committed to building a culture where employees love coming to work each day. At Endeavor Air, we foster a diverse, culturally-rich and safe workplace where employees are treated with dignity and respect. With a culture built on safety, excellence, and teamwork, Endeavor offers limitless potential for aviation professionals looking to start or continue their careers.

Our team promotesan inclusive environmentin all aspects of the airline and our operation. As an EEO employer, we provide opportunities for all qualified candidates without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, or disabled status.

Overview

The Flight Operations Administrative Coordinator coordinates cross-functional activities, operational programs, and administrative processes that support the Flight Operations Corporate, Base, and Training teams. This role partners closely with leaders, base administrative teams, vendors, and cross-divisional departments to manage assigned programs, improve back-office efficiency, and ensure the timely and accurate execution of daily operations.

Responsibilities

• Coordinate daily operational and administrative activities for the Flight Operations and Flight Operations Training departments, serving as a primary point of contact for administrative requests and issue resolution.
• Manage Flight Operations intranet content and information distribution, including coordinating content updates, maintaining distribution lists and bulletin boards, and preparing and mailing employee correspondence.
• Manage new hire pilot onboarding preparation, including maintaining new hire rosters, distributing class invitations, coordinating materials, coordinating catering, and confirming logistical readiness.
• Coordinate new hire pilot uniform fittings, including assisting with fit, sharing feedback with vendor and Senior Base Operations Manager, and follow-up on outstanding items or issues.
• Manage inventory upkeep for Flight Operations and Training locations, including routine inventory checks, inventory-level tracking, order-status visibility, procurement coordination, and process standardization.
• Coordinate purchasing of office, training, onboarding, and event supplies through Delta procurement platforms and local vendors, as applicable.
• Process, track, and reconcile purchase requests, invoices, expense reports, and other departmental procurement expenses in accordance with company policies.
• Plan and execute team meetings and employee events. This includes vendor research and outreach, catering, facilities coordination, and day-of execution.
• Administer ODP schedules and pay processes, including roster maintenance, schedule coordination, pay-input tracking, reconciliation, and issue follow-up with applicable leaders and business partners.
• Administer parking stipend programs and coordinate monthly payments with Crew Pay.
• Support pilot logbook review processes and associated coordination activities.
• Coordinate scheduling, maintenance, and operational oversight of the Endeavor Flight Operations vehicle.

Other Duties

• Other duties as assigned.

Supervisory Responsibilities

• None

Competencies Required

• Ethics and Values - Promotes the culture that provides employees a sense of belonging and maintains ethical principles in all work activities.
• Knows Our Business - Seeks opportunities to upgrade technical and professional skills.
• Building Trust & Decision Making - Communicates honestly and clearly. Works with others to accomplish goals and tasks in a collaborative and win/win manner.
• Drives for Results by Inspiring Others - Promotes efficient and cost-effective ways to improve operations.
• Know Your Team & Leading People - Works inclusively with others on the team and across the organization to reach common goals. Is approachable and friendly.

Qualifications

• High school diploma or GED equivalent required; associate or bachelor’s degree in business, aviation, operations, or a related field preferred.
• Two (2) or more years of administrative coordination, program support, office operations, or related experience preferred.
• Strong program coordination, organizational, and time management skills with the ability to prioritize multiple workstreams and meet deadlines.
• Excellent interpersonal, written, and verbal communication skills, including the ability to coordinate effectively across departments and with external vendors.
• Ability to manage competing priorities in a fast-paced environment while maintaining a high degree of accuracy, follow-through, and attention to detail.
• Demonstrated ability to work independently, exercise sound judgment, maintain confidentiality, and take ownership of assigned programs and processes.
• Valid driver's license required.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; experience with SharePoint and process-automation tools preferred.
• Experience coordinating events, inventory, schedules, or employee programs preferred.

Work Environment & Physical Demands

• Work requires frequent travel between Endeavor Learning Center, headquarters, and occasional travel to local vendors or stores to procure office supplies.
• Work is typical of an office environment and may involve long periods of sitting and repetitive motion such as typing.
• Minimal physical exertion such as pulling, pushing, reaching, bending, standing, walking, and light lifting of boxes, bags files, and electronic equipment not in excess of 30 lbs.

What We Offer

Providing world-class service to our customers starts with providing world-class benefits to our employees. Endeavor Air employees receive a competitive total compensation package which includes a variety of benefits to choose from and some of the best perks around.

• Free or reduced-rate travel privileges on Delta Air Lines and 80+ air carriers worldwide for employees and eligible family members
• Comprehensive Medical, Dental, and Vision Plans
• 401(k) with Company Match starting on Day 1
• Operational Performance Rewards (OPR) Program
• Life and AD&D Insurance, Short and Long-term Disability, Flexible Spending Accounts (FSA), and voluntary supplementary benefit options

FLSA Status

Hourly

Minimum Position Pay Range

USD $24.85/Hr.

Maximum Position Pay Range

USD $30.35/Hr.

New York City 30% Cost of Living Adjustment (COLA) Eligible

No