Administrative Coordinator - Dept. of Nursing

Middle Georgia State University; Macon (GA); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Sick Leave

Vacation Leave

Tuition reimbursement

Job summary

Middle Georgia State University in Macon is seeking an Administrative Coordinator for the Department of Nursing. You will coordinate a broad range of administrative, secretarial, and program support activities to ensure smooth operations across multiple offices and labs.

The role requires strong organizational skills, meticulous data management, and the ability to liaise with students, vendors, and university staff.

Qualifications

• Knowledge of database management and reporting.
• Strong communication and interpersonal abilities.
• Familiar with modern office practices and policy frameworks.
• Proficient with common office software and computer systems.
• Able to prioritize, organize workload and handle multiple tasks.

Responsibilities

• Oversees purchasing, procurement, and maintenance for department supplies and equipment.
• Coordinates internal and external communications and meetings; assists in registering students and processing applications.
• Manages departmental data, scheduling, and budgeting; maintains files and the Chair's calendar; supervises student workers when needed.

Skills

Database management

Interpersonal skills

Office practices

Policies knowledge

Computers & software

Prioritizing & organizing

Office equipment

Oral & written communication

Education

High school diploma or equivalent

Job description

Job Title: Administrative Coordinator - Dept. of Nursing

Location: MGA - Macon

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 304453

About Us

Middle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree-granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,400 students is largely comprised of students from most of Georgia's 159 counties. The University has six academic schools, including Georgia's flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.

Job Summary

This position is responsible for coordinating and/or performing a wide variety of administrative, secretarial and program support activities on behalf of the Department of Nursing for the Macon Campus.

Responsibilities

Oversees Purchasing/Procurement/Maintenance Schedule of Departmental Supplies/Equipment (35%) -

• Purchases laboratory supplies and equipment for all Department of Nursing labs; maintains oversight of purchase orders; works closely with vendors to track supplies and equipment; maintains purchase card requests.
• Maintains office supply inventory; makes purchases as needed.
• Coordinates the maintenance and repair of office and lab equipment.

Coordinates Internal & External Communications (30%) -

• Serves as a primary point of contact and liaison with other offices, vendors and external institutions on a range of specified issues; organizes and facilitates meetings, conferences and special events as required.
• Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel.
• Prepares memoranda, letters, emails and reports.
• Assists in registering students.
• Assists in processing new nursing student applications.
• Attend meetings and records minutes.
• Sorts and distributes mail.

Coordinates Departmental Data/Scheduling (35%) -

• Enters courses in the Banner system; assigns classroom and laboratory space.
• Gathers, enters and or/updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office.
• Monitors accounting activities as appropriate (e.g., grant money, lab fees, etc.)
• Maintains department files and records.
• Maintains the Chair's calendar; schedules appointments.
• Maintains required budget records.
• Assigns advisors to students on all campuses.
• May supervise student workers which may include recommendations for hiring performance evaluation, training, work allocation and problem resolution.
• Performs related duties as assigned.

Required Qualifications

Educational Requirements

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Required Experience

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Knowledge, Skills, & Abilities

• Database management skills.
• Strong interpersonal and communication skills and the ability to work effectively.
• Knowledge of modern office practices and procedures.
• Knowledge of university and school policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES: Stewardship - Engagement - Adaptability - Learning

Equal Employment Opportunity

Middle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of Regents Policy Section 6.6 , federal and state laws and regulations, and our vision, mission, and values, Middle Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation, including a criminal background check demonstrating your employment eligibility with MGA, as determined by MGA in its sole discretion, confirmation of the credentials and employment history reflected in your application material, and, if applicable, a satisfactory credit check.