Administrative Coordinator, Critical Care APP Program

Jobtailor; United States; On-site; USD 52,000 - 66,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Support specialist to assist the Critical Care APP Program and APP Leadership Team in the Department of Anesthesiology. This role requires handling emails, scheduling, travel coordination, and preparation of documents and communications.

Key duties include credentialing support, onboarding tracking, calendar management, and liaison with HR and Business partners.

Qualifications

• High school diploma or equivalent high school certification, or combination of education and/or experience.
• At least 1 year of administration and office support experience.
• Ability to work on a team and independently.
• High level of accuracy and urgency when required.
• Ability to travel to various on- and off-campus locations.
• Administrative experience preferred: 3 years.
• Adaptability
• Communication
• Computer literacy
• Detail-oriented
• Multitasking
• Organizing
• Successful completion of applicable pre-employment screening

Responsibilities

• Provide comprehensive administrative support to the Critical Care Advanced Practice Provider (APP) Program and APP Leadership Team within the Department of Anesthesiology
• Answer emails, respond to routine inquiries, and direct requests to appropriate individuals
• Draft, proofread, format, and distribute correspondence, reports, meeting materials, and other documents
• Maintain electronic and paper filing systems
• Receive and distribute deliveries
• Schedule meetings, appointments, conference rooms, and virtual meetings for APP leadership
• Coordinate travel arrangements and prepare travel reimbursements
• Maintain departmental calendars and assist with recurring meeting scheduling
• Support daily operations of the Critical Care APP Program
• Maintain APP contact lists, distribution lists, schedules, and departmental databases
• Prepare and distribute APP communications, announcements, and newsletters
• Coordinate meeting agendas, minutes, and follow-up items
• Maintain APP policies, procedures, and orientation materials
• Coordinate APP candidate interview schedules and communicate with applicants
• Coordinate orientation schedules and track onboarding requirements and documentation
• Assist with credentialing and privileging document collection and compliance requirements
• Maintain credentialing files and assist with Medical Staff Office requests
• Assist with clinical schedules and track schedule, PTO, and coverage changes
• Prepare staffing and scheduling reports
• Liaise with Business and HR partners regarding personnel and payroll information
• Assist with employee onboarding and separation paperwork and maintain confidential personnel records
• Maintain databases, spreadsheets, and tracking logs
• Compile staffing, education, credentialing, and operational reports
• Assist leadership with special projects
• Maintain office equipment and coordinate service requests
• Monitor office supply inventory and maintain directories and contact information
• Update departmental webpages and electronic resources
• Coordinate food and beverage orders, setup, delivery, and expense reconciliation for meetings, interviews, and events

Skills

Microsoft Office

Scheduling

Data Management

Report Preparation

Travel Coordination

Attention to Detail

Teamwork

Communication

Education

High School Diploma or Equivalent

Tools

Microsoft Access

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Jobtailor is seeking an experienced Administrative Support specialist to assist the Critical Care APP Program and APP Leadership Team in the Department of Anesthesiology. This role requires handling emails, scheduling, travel coordination, and preparation of documents and communications.

Key duties include credentialing support, onboarding tracking, calendar management, and liaison with HR and Business partners.