Administrative Coordinator/CNA

Pediatric Home Service; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Holiday Pay

Paid Time Off

Health and Dental insurance

Short & Long-Term Disability and Life

401K with match & educational benefits

Job summary

Pediatric Health Choice, a proud PHS company, is seeking an Administrative Coordinator to support front-office operations in a pediatric healthcare setting in Tampa, FL. The role collaborates with the Administrator and Nursing Director to maintain accurate administrative, medical, billing, payroll, and personnel records in a professional office environment.

Responsibilities include handling calls and mail, creating forms and reports, managing supplies, organizing medical records, billing

Qualifications

• High school diploma required; associate or bachelor’s degree in business administration or related field preferred.
• Experience in healthcare administrative setting preferred.
• Experience with financial reporting/billing and ICD-10/CPT coding preferred.
• Familiarity with third-party payors and pre-certification processes preferred.

Responsibilities

• Route incoming calls and process messages promptly.
• Handle and distribute mail and deliveries; coordinate outgoing mail and maintain logs.
• Create and manage correspondence, forms, policies, and reports.
• Manage office and medical supplies; ensure equipment is operational.
• Coordinate with the corporate purchasing manager for equipment and supply needs.
• Assemble and maintain clinical information and medical records.
• Organize patient and employee files according to company policy.
• Complete billing processes and collaborate with Billing and Collections Coordinators for accuracy.
• Manage transportation scheduling and routes.
• Assist with payroll processing, including timesheet verification and check requests.
• Prepare and maintain various documents, logs, and purchase orders.
• Support new hire processes, maintain employee files, and manage the employee database.
• Monitor building and grounds upkeep in coordination with the local Administrator.

Skills

Organizational skills

Communication skills

Attention to detail

Problem solving

Education

Associate or Bachelor’s in business administration

High school diploma

Certified Nursing Assistant (CNA) certification

CPR certification

Tools

Microsoft Office

Job description

At Pediatric Health Choice, a proud PHS company, we specialize in nurturing children with complex medical needs. Our mission is simple yet powerful: to provide exceptional, compassionate care for medically fragile and technology-dependent children in a warm, family-centered environment.

Make a Real Difference. Feel Valued. Love What You Do.

• (Temporary Administrative Assignment Transitioning to Patient Care)
• Location: Tampa, FL
• Hours: Full-Time | Monday - Friday
  • (Occasional Saturdays in Patient Care)

The Position:

The Administrative Coordinator is a key support role, responsible for managing front-office operations and providing clerical support for clinical programs. Working closely with the Administrator and/or Director of Nursing, this position ensures the accuracy and maintenance of administrative, medical, billing, payroll, and personnel records, while fostering a professional and efficient office environment.

• Route incoming calls and process messages promptly.
• Handle and distribute mail and deliveries; coordinate outgoing mail and maintain logs.
• Create and manage correspondence, forms, policies, and reports.
• Manage office and medical supplies; ensure equipment is operational.
• Coordinate with the corporate purchasing manager for equipment and supply needs.
• Assemble and maintain clinical information and medical records.
• Organize patient and employee files according to company policy.
• Complete billing processes and collaborate with Billing and Collections Coordinators for accuracy.
• Manage transportation scheduling and routes.
• Assist with payroll processing, including timesheet verification and check requests.
• Prepare and maintain various documents, logs, and purchase orders.
• Support new hire processes, maintain employee files, and manage the employee database.
• Monitor building and grounds upkeep in coordination with the local Administrator.

Qualifications:

• Education: High school diploma required; associate or bachelor’s degree in business administration or a related field preferred.
• Experience: Previous administrative experience in a healthcare setting is preferred.
• Experience with financial reporting/billing and ICD-10/CPT coding preferred.
• Familiarity with third-party payors and pre-certification processes preferred.
• Graduate of an accredited vocational school for Certified Nursing Assistants.
• Valid Certification as a Certified Nursing Assistant.
• Completion of a pediatric basic life support certification course; current CPR card.
• Previous experience as a CNA, Patient Care Technician, or healthcare support professional, preferred.
• Minimum one year experience in the care of infants, toddlers, and children; preferred.
• Skills:
  • Strong organizational and communication skills.
  • Proficiency in office software and attention to detail.
  • Ability to handle confidential information and solve problems effectively.

Why Choose Us?

• Impactful Work: Make a profound difference in the lives of children and families facing unique health challenges.
• Innovative Environment: Join a team at the forefront of pediatric health care innovation and best practices.
• Career Growth: Explore diverse opportunities for professional development and advancement within our expanding network.
• Collaborative Culture: Work alongside dedicated professionals who share a commitment to excellence and compassionate care.
• Comprehensive Benefits: Enjoy competitive compensation, comprehensive benefits packages, and a supportive work environment.

THE BENEFITS

• Holiday Pay
• Paid Time Off
• Health and Dental insurance
• Short & Long-Term Disability and Life Insurance
• 401K with match & educational benefits

Pediatric Health Choice is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.