Administrative Coordinator — Central Office Hub

Facilities Service Company; Michigan; On-site; USD 42,000 - 64,000; Full time

Job summary

Facilities Service Company is seeking an Administrative Coordinator to join our office team. This role serves as the central communications hub and supports a variety of tasks across timekeeping, payroll, marketing, and operations.

You will interact with customers, employees, managers, vendors, and visitors, ensuring accurate records, timely responses, and smooth office operations in a fast-paced environment. If you thrive in teamwork and enjoy helping others, we want to hear from you.

Qualifications

• Minimum 3 years of administrative, office coordination, customer service, or related experience.
• Strong Microsoft Office skills including Outlook, Excel, Word, and PowerPoint.
• Exceptional communication skills, both verbal and written.
• Ability to manage multiple priorities while meeting deadlines.

Responsibilities

• Answer and direct incoming phone calls.
• Welcome visitors, vendors, and applicants.
• Coordinate incoming mail, deliveries, and office logistics.
• Assist with employee timekeeping and payroll support.
• Communicate with managers regarding payroll corrections and missing time records.
• Maintain electronic and physical filing systems.
• Create and edit correspondence, reports, spreadsheets, and presentations.
• Coordinate meetings, calendars, travel arrangements, and office events.
• Support customer service activities and follow-up communications.
• Assist with outbound marketing initiatives and phone campaigns.
• Maintain office supplies and coordinate equipment maintenance.
• Support special projects and company initiatives as assigned.

Skills

Communication skills

Multitasking

Attention to detail

Team player

Tools

Microsoft Office Suite

Job description

Facilities Service Company is seeking an Administrative Coordinator to join our office team. This role serves as the central communications hub and supports a variety of tasks across timekeeping, payroll, marketing, and operations.

You will interact with customers, employees, managers, vendors, and visitors, ensuring accurate records, timely responses, and smooth office operations in a fast-paced environment. If you thrive in teamwork and enjoy helping others, we want to hear from you.