Administrative Coordinator - Anesthesia - Scheduling

Carilionclinic; Roanoke (VA); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, &Vision

Employer Funded Pension Plan

Paid Time Off

Onsite fitness studios

Job summary

Carilion Clinic is seeking an Administrative Coordinator for Anesthesia Scheduling in Roanoke. The role provides scheduling and administrative support to leadership and department staff, ensuring efficient operations and accurate patient information flow.

Key duties include payroll coordination, licensure tracking, and maintaining department records while delivering strong customer service in a fast-paced environment.

Qualifications

• Associate degree required or 2 years of experience may be considered in lieu of degree.
• Minimum of 2 years of experience in data collection, analysis, or advanced administrative support required.
• Advanced computer skills including Microsoft Office applications.
• Strong communication, organizational, and multitasking skills.
• Ability to handle confidential information in a fast-paced environment.

Responsibilities

• Provides administrative support to leadership and department staff.
• Serves as a resource to staff by answering questions and resolving concerns.
• Coordinates payroll processes and maintains time and attendance records.
• Supports licensure tracking and regulatory compliance activities as applicable.
• Maintains databases, files, and department records.
• Coordinates meetings, events, and scheduling logistics.
• Provides technical and clerical support including report preparation and document management.
• Creates and maintains spreadsheets, presentations, and reports.
• Collaborates with team members on projects and data-related activities.
• Composes correspondence and prepares reports, agendas, and meeting minutes.

Skills

MS Office

Communication

Organization

Multitasking

Confidentiality

Education

Associate degree or 2 years experience

Job description

Employment Status

Full time Shift: Day (United States of America) Facility: 1906 Belleview Ave SE - Roanoke

Requisition Number: R162895 Administrative Coordinator - Anesthesia - Scheduling (Open)

How You'll Help Transform Healthcare

This is Carilion Clinic ... An organization where innovation happens, collaboration is expected, and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. The Specialty Scheduler manages multiple providers surgery schedules. Prepares surgery packets for physicians to take to surgical facilities. Consistently delivers the best in customer service and patient care. Accurately and efficiently communicates patient information as directed and provides information regarding patient to appropriate as necessary. As a team member, demonstrates respect, dignity, kindness and empathy in each encounter with patients, families, visitors and other employees.

Administrative Coordinator Role

The Administrative Coordinator provides administrative, scheduling, and customer service support to leadership and department staff to ensure efficient and effective operations.

• Provides administrative support to leadership and department staff.
• Serves as a resource to staff by answering questions and resolving concerns.
• Coordinates payroll processes and maintains time and attendance records.
• Supports licensure tracking and regulatory compliance activities as applicable.
• Maintains databases, files, and department records.
• Coordinates meetings, events, and scheduling logistics.
• Provides technical and clerical support including report preparation and document management.
• Creates and maintains spreadsheets, presentations, and reports.
• Collaborates with team members on projects and data-related activities.
• Composes correspondence and prepares reports, agendas, and meeting minutes.
• Maintains confidentiality of sensitive information.
• Provides excellent customer service in a dynamic work environment.

What We Require

• Education: Associate degree required or 2 years of experience may be considered in lieu of degree.
• Experience: Minimum of 2 years of experience in data collection, analysis, or advanced administrative support required.
• Licensure/Certification: Not required.
• Life Support: Not required.
• Other Minimum Qualifications: Advanced computer skills including Microsoft Office applications. Strong communication, organizational, and multitasking skills. Ability to handle confidential information and work in a fast-paced environment.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Compensation Range

$18.70 - $26.18 Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Benefits, Pay and Well-being at Carilion Clinic

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts t