ADMINISTRATIVE COORDINATOR 3

State of Louisiana; Monroe (LA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Parental Leave

Insurance Coverage

Holidays and Leave

Retirement

Job summary

Office of Juvenile Justice in Monroe, Louisiana seeks a reliable Administrative Coordinator 3 to support daily operations and the treatment team with clerical, communication, and documentation work.

Responsibilities include preparing case documentation, maintaining youth files, routing communications, data entry in JETTS, and proofreading materials to ensure accuracy. This role emphasizes organization, accuracy, and multi-tasking in a fast-paced environment.

Qualifications

• Two years of experience in administrative services.
• Experience with clerical documentation and case files is helpful.
• Ability to maintain accurate records and schedules.

Responsibilities

• Provides clerical support to treatment team — types reclassifications, due process documents, progress reports, release certificates, notifications, and other correspondence; maintains youth case files.
• Manages communication flow — answers and routes calls, sorts daily correspondence, distributes memos, calendars, notices, and training information to staff.
• Maintains data in JETTS — enters initial custody information, reclassifications, and modifications; keeps accurate daily logs.
• Supports office operations — makes photocopies, compiles reports (medical, educational, recreational, PZT), orders supplies, and ensures office equipment functions properly.
• Maintains policy and regulation materials — updates institutional policies and departmental regulation books.
• Proofreads and reviews documents — checks outgoing letters and memos for accuracy and completeness.
• Performs additional administrative duties — assists with general clerical tasks as needed to support unit operations.

Skills

Administrative coordination

Data entry

Documentation

Communication

Tools

JETTS

Job description

About This Job

Office of Juvenile Justice

Swanson Center for Youth-Monroe

4701 S Grand St., Monroe, LA 71202

https://ojj.la.gov/location/swanson-center-for-youth-monroe

The Office of Juvenile Justice is seeking a reliable and detail-oriented Administrative Coordinator 3 to support daily operations and the treatment team through high-quality clerical, communication, and documentation work. This role is ideal for someone who excels in organization, accuracy, and managing multiple administrative tasks in a fast-paced environment.

In this position, you’ll prepare essential case documentation, maintain youth files, support communication across staff, and ensure accurate data entry. You’ll also assist with sorting correspondence, proofreading outgoing materials, compiling reports, and keeping office supplies and equipment running smoothly. Your work helps maintain efficient operations and supports the treatment team’s ability to deliver consistent, timely services.

If you’re dependable, proactive, and committed to strong administrative support, this position offers a meaningful opportunity to contribute to OJJ’s mission.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Minimum Qualifications

Two years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

• Provides clerical support to treatment team — types reclassifications, due process documents, progress reports, release certificates, notifications, and other correspondence; maintains youth case files.
• Manages communication flow — answers and routes calls, sorts daily correspondence, distributes memos, calendars, notices, and training information to staff.
• Maintains data in JETTS — enters initial custody information, reclassifications, and modifications; keeps accurate daily logs.
• Supports office operations — makes photocopies, compiles reports (medical, educational, recreational, PZT), orders supplies, and ensures office equipment functions properly.
• Maintains policy and regulation materials — updates institutional policies and departmental regulation books.
• Proofreads and reviews documents — checks outgoing letters and memos for accuracy and completeness.
• Performs additional administrative duties — assists with general clerical tasks as needed to support unit operations.

Position-Specific Details

Work Location: This vacancy is located at Swanson Center for Youth in Monroe, Louisiana.

Appointment Type: Full time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

For Further Information About This Vacancy, Contact

Garilyn London

OJJ/ Human Resources

[e-mail]

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others