Administrative Coordinator

HealthPlanOne; Trumbull (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

A prominent health insurance provider is seeking an Administrative Coordinator in Trumbull, Connecticut. In this role, you will provide essential support to executives, manage schedules, and ensure efficient office operations. Ideal candidates will possess strong organizational skills, proficiency in Microsoft Office, and a commitment to excellent customer service.

Qualifications

• Requires a High School diploma or equivalent.
• 2 years relevant experience in an administrative capacity preferred.
• Excellent organizational skills and detail orientation required.

Responsibilities

• Performs administrative support activities for sales center executives.
• Maintains complex calendars and schedules meetings.
• Coordinates meeting agendas and materials.

Skills

Customer service skills

Office administration skills

Advanced PC skills

Written communication

Oral communication

Organizational skills

Detail oriented

Proofreading skills

Discretion

Initiative

Judgment

Coordination

Prioritization

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

HealthPlanOne's mission is to help people find the right health insurance at the right price, so they live healthier lives. We are committed to making the shopping process simpler. Our mission has never been more important than it is today.

The Administrative Coordinator provides support to the company's employees, acts as a link connecting departments, vendors, and staff members, handles telephone communications, and deals directly with administrative inquiries.

Duties/Responsibilities:

• Performs day-to-day financial and administrative support activities for the sales center executives and management
• Maintains a complex and dynamic calendar of appointments for the VP, Call Center Operations, and others as assigned, to include scheduling meetings, daily reminders, reminder of next day meetings/appointments, and travel
• Coordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items, distributing meeting materials and serving as the recording secretary for assigned meetings
• Responsible for maintaining the overall site appearance (lobby, conference rooms, break room, sales floor) and recommending ideas/suggestions for improvement
• Interfaces with internal/external customers and vendors
• Assist and support employee-related activities including employee recognition and other morale programs, including lead role on engagement committee
• Provide support as needed for local HPOne employee events on and off site
• Support human resources, talent acquisition, and operations leaders in new hire onboarding activities
• Sort, screen, and distribute incoming and outgoing mail; prepare photocopies and facsimiles
• Order office and kitchen supplies and maintain storage for the sales center
• Obtain, monitor, and distribute key fobs and building access key cards
• Liaison for property management requests/issues
• Provide clerical support to the office team
• Receive and respond to correspondence; proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
• Some local travel may be involved
• Performs other related duties as assigned

Required Skills/Abilities:

• High School diploma or equivalent
• Excellent customer service and office administration skills
• Advanced PC skills, Microsoft Office Suite skills
• Excellent written and oral communication
• Must be organized, detail oriented and possess excellent proofreading skills
• Able to handle confidential information with discretion
• Must be able to take initiative and exercise good judgment
• Able to work well with a variety of people across the organization
• Able to coordinate a variety of items and prioritize importance
• Willingness to go above and beyond the job description - think outside the box

Preferred Skills/Abilities:

• 2 years’ relevant experience in an administrative capacity
• Exposure to Medicare and other insurance products

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer, typically in a cubicle environment (constant noise, fluorescent overhead lighting)

Equal Employment Opportunity (EEO) is a fundamental principle at HealthPlanOne, where employment is based upon personal capabilities and qualifications. HealthPlanOne does not discriminate because of actual or perceived sex, sexual orientation or preference, gender identity, gender, transgender, race, color, religion, national origin, creed, citizenship status, ancestry, age, marital status, pregnancy, childbirth or related medical conditions, medical conditions including genetic characteristics, mental or physical disability, military and veteran status, or any other protected characteristic as established by law. HealthPlanOne requires the necessary drug testing and background checks as part of our pre-employment practices. If you need assistance or an accommodation due to a disability, please contact us to request accommodation at [e-mail]